Overview
Receptionist & Operation Assistant (full time) Jobs in Luxembourg at Linklaters Luxembourg
Title: Receptionist & Operation Assistant (full time)
Company: Linklaters Luxembourg
Location: Luxembourg
Key Responsibilities And Challenges
Mail distribution and collection (several rounds of the floors during the day)
Management of office supplies and control of their availability
Control of equipment and material available to new joiners (personal badge, supplies, mailbox, etc.)
Ensuring the well-being of employees and monitoring of individual equipment (chair adjustment, desks, air-conditioning or blind problems, electric bikes controls, massage appointments, follow-up of online concierge services, etc.)
Supervision of office removals / rearrangements and coordination of small day-to-day repairs together with the technical team
Access cards management (creation, control, update)
Training new staff on certain IT tools
Setting up meeting rooms as required
Assisting users (air conditioning, blinds issues, blocked windows or locked drawers etc.)
Assisting in ensuring compliance with the statutory obligations of protection and prevention of occupational risks within the office
Acting as a backup for our Receptionists by taking ownership of the internal and external visitor experience to ensure all visitors leave with a positive impression. Deliver all core front-of-house services, including sign-in, badging, handling deliveries, and arranging taxis, flights, and accommodation bookings.
Assisting the Operations Manager in certain projects and administrative support
Qualifications And Skills Required
Fluent in English and French, German and Luxembourgish would be an asset
A first successful experience in a similar role
Excellent organisational skills with ability to prioritise tasks
Strong teamwork ethic, communication skills and respect for confidentiality
Excellent MS Office skills
Technical Skills
This list of duties and responsibilities above is not exhaustive. It is intended to describe the general content of, and requirements for, the performance of this job. As such, the role may also include the undertaking of additional tasks as required.
