Overview
Receptionist (Part-Time) Jobs in Ontario, CA at SCI Shared Resources, LLC
The Department of Animal Sciences is seeking an OPS Administrative Assistant. This person will serve as administrative support to the Department Chair’s Suite. This consists of Department Chair, Operations Manager and Communications and Engagement Manager.
Job duties and responsibilities include but are not limited to:
Answering telephone and routing to appropriate personnel
Assist with scheduling meetings, maintaining calendars, reserving vehicles and conference rooms
Greeting visitors
Assign parking passes
Assist the Department Chair with his calendar and incoming phone communication.
Assist with Departmental events. This could include shopping for supplies, making copies, mailing invites or catalogs, putting together gift bags, making phone calls to vendors, and occasionally attending events.
Inventory of department of promotional materials
Assist with preparing surveys
Serve as back-up on shipping and receiving of packages for the department
Reserving meeting space for the department
Assist the Operations Manager and Communications & Engagement Manager as needed
Cross-train with the Business Office Staff and other administrative staff to provide support in their absence or in a period of overload
Assist in processing financial transactions for the Chair’s suite staff
The position requires the ability to be able to stand, walk, kneel, stoop, climb and bend. The ability to lift and carry at least 30 lbs.
Job Schedule:
Monday – Friday –9:00 am – 3:30 pm with a half hour lunch break for a 30-hour work week. Some flexibility may be needed to assist with department events. Position could be filled as Full-time with a schedule of 8:30 – 4:30 M-F with flexibility.
Expected Salary:
$18.00 – $20.00 per hour; commensurate with experience
Minimum Requirements:
High school diploma or equivalent and one year of relevant experience.
Valid Florida driver’s license.
Preferred Qualifications:
Above average computer skills to include Microsoft Office Suite and Adobe
Ability to do multiple tasks simultaneously
Ability to work independently
Ability to establish priorities of assignments
Ability to do tasks with special attention to detail
Ability to compose effective business correspondence on behalf of the Department, it’s Chair or Management
Courteous and friendly manner when answering the telephone and greeting departmental visitors and the desire to thrive in a team environment
Positivity, professionalism and the ability to think independently are desired
Special Instructions to Applicants:
In order to be considered, you must upload your cover letter, resume, and list of three professional references.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required:
No
Title: Receptionist (Part-Time)
Company: SCI Shared Resources, LLC
Location: Ontario, CA
