Overview
Recreation and Conservation Administrative Assistant (Administrative Assistant 3) Jobs in Olympia, WA at State of Washington Recreation and Conservation Office
Front Desk and HR Administrative Assistant
Job Description
Non-exempt
Summary (Position Description): Provide general office support inclusive of a variety of clerical and administrative activities and related tasks. You will be at the receptionist desk in our lobby acting as a greeting to our visitors while splitting your time between being the greeting our guest, administrative support to Managing Director and Human resources well also proving limited administrative assist to rest of the facility. This position requires attention to detail, adhere to strict deadlines, be a multi-tasker, proficient on Microsoft Office products and knowledge of basic office skills including HR.
Reports To: Human Resources and Managing Director
Pay: $19 – $22 per hour
Shift: 7:30 am to 4 pm
Duties & Tasks – Administrative
· Answer telephones in a professional manner and directs the caller to the appropriate person; appropriately respond to inquiries from callers, employees, vendors, or others.
· Pleasantly greet and direct our guests and vendors and maintain the visitor log.
· Ensure the reception area is kept neat and inform maintenance of issues as they arise.
· Prepare coffee and beverages for visitor meetings and ensure clean-up afterwards, as well as coordinate meals for internal meetings, including set-up and clean-up.
· Assist, as needed, with general administrative support and projects for the Managing Director, such as the preparation of correspondence, office communications, presentations, etc.
· Special events planning (visitors, trade shows, employee events, etc.) and Company summer event and holiday event
· Maintaining the company logo material and “Swag”
· Provide travel planning support to all employees.
· Process incoming and outgoing mail and coordinate express mail.
· Perform general office duties such as filing, photocopying, faxing, collating, or other miscellaneous duties, as assigned.
· Coordinate employee birthday recognition program.
· Put out attendance notices as well as track the attendance of employees.
· Do the weekly posting and maintain the employee bulletin boards.
· Assist HR with recruiting tasks as assigned or requested such as sourcing candidates, setting up interviews and screening candidates and other task as time allow.
· Assist in coordinating various HR Events such as annual Sexual Harassment Prevention training, annual benefits enrollment etc.
· Other special project and duties as assigned or requested by MD or HR Manager
· Administrate screening (health and other types) of employees, vendors, and guest (if required by government agencies) will be required.
Who We Are:
You apply world-class manufacturing solutions to create best-in-class products to drive operational excellence and customer satisfaction. You take action on challenges and opportunities and learn from new situations. You partner with others to get work done. You gain insight into customers’ needs and deliver solutions that exceed customer expectations. You create Raving Fans. You set objectives aligning with organization and prioritize accordingly.
Competencies (Knowledge, Skills & Abilities):
· General knowledge of MS Office – specifically Word and Excel
· General knowledge of Office Practice
· Some knowledge of Human Resources Practices (preferred not required)
· Advanced skill in task administration
· Advanced ability to be detail oriented
· Advanced organizational skills
Requirements:
· High School diploma or GED equivalent or Associates degree preferred.
· Preferred specialized course work in general office practices such as typing, filing, accounting, HR and two (2) years increasingly responsible related experience, or any equivalent combination of related education and experience.
· Ability to effectively meet and communicate with employees, the public and vendors.
· Daily contact requires courtesy, discretion, and sound judgment.
· Solid PC skills using Microsoft Office software, as well as a working knowledge of general office equipment (photocopier, fax machine, phones.)
· Good written communication skills and effective organizational skills.
· Ability to work collectively with others within the organization.
Work Environment:
· This job is performed in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.
Physical Demands:
· While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand; walk; bend; stoop; use hands to finger, handle or feel; and reach with hands and arms. May be required to lift up to 25 pounds.
Employee Benefits:
Employer paid Life Insurance, Short-Term and Long-Term Disability Benefits
$5 a week health insurance coverage
3% Employer 401K contribution
Other Information
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Employees are required to follow any job-related instructions and to perform job-related duties requested by management. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skills, and/or abilities required.
This Job Description does not imply an employment contract. BITZER Scroll is an at-will employer.
BITZER Scroll is an Equal Opportunity Employer, and as such we recruit, hire, train, and promote persons in all job classifications without regard to race, color, religion, sex, national origin, disability, age, marital status, sexual orientation, gender identity or expression, genetics, status as a protected veteran, or any other characteristics protected by law.
Job Type: Full-time
Pay: $19.00 – $22.00 per hour
Benefits:
401(k)
Dental insurance
Flexible spending account
Health insurance
Health savings account
Paid time off
Referral program
Vision insurance
Schedule:
8 hour shift
Day shift
Monday to Friday
No weekends
Work Location: In person
Title: Recreation and Conservation Administrative Assistant (Administrative Assistant 3)
Company: State of Washington Recreation and Conservation Office
Location: Olympia, WA
