Overview
Recruiting and Administrative Assistant Jobs in Hong Kong, Hong Kong SAR at Simpson Thacher & Bartlett LLP
Title: Recruiting and Administrative Assistant
Company: Simpson Thacher & Bartlett LLP
Location: Hong Kong, Hong Kong SAR
Simpson Thacher is seeking a Recruiting and Administrative Assistant to provide high-level administrative and coordination support to the firm’s Recruiting team, along with general administrative assistance and reception coverage as needed. This position is well suited for a highly organized, detail-oriented professional who thrives in a fast‑paced, Big Law environment and exercises sound judgment, discretion, and professionalism.
Key Responsibilities
Recruiting Support
- Coordinate high-volume interview scheduling for lateral attorneys and business services professionals across multiple offices and time zones
- Enter and maintain applicant data; assist with tracking candidate status throughout the recruiting lifecycle
- Support law school recruiting initiatives, including recruiting, résumé coordination, callback interviews, and offer processes
- Provide day-to-day administrative support to the Recruiting team
- Track recruiting activity, interview outcomes, and offer statuses; assist with reporting and analytics
- Coordinate background and reference checks, bar admissions verification, and other compliance-related processes
- Assist with the planning, coordination, and execution of firm-wide recruiting initiatives and events
Administrative Support
- Maintain accurate and up-to-date physical and electronic Admin/HR filing systems
- Coordinate logistics for meetings, CLEs, and firm events, including room setup and catering
- Manage logistics and administrative matters for summer associates and new hires (e.g., temporary housing arrangements, transportation coordination)
- Assist with Law Society matters, including registrations, filings, and applications
- Handle confidential and sensitive information with discretion and ensure compliance with privacy policies and data protection regulations
Reception Coverage
- Provide reception coverage as required
Education
- Bachelor’s degree required
Skills and Experience
- 1–2 years of experience in recruiting coordination, HR, or administrative support within a professional services environment
- Exceptional organizational skills with the ability to manage multiple priorities simultaneously
- Strong written and verbal communication skills
- Proficiency in Microsoft Office, particularly Outlook (complex calendar management), Word, and Excel
- Ability to work independently and collaboratively in a demanding, high-volume environment
Preferred Qualifications
- Prior experience in a Big Law firm or large professional services organization
- Experience using applicant tracking systems (e.g., Workday, ViRecruit, Allhires, LinkedIn Recruiter)
- Fluency in Mandarin or Cantonese
Key Competencies
- High level of professionalism and discretion
- Strong attention to detail and follow-through
- Ability to manage confidential and sensitive information responsibly
- Client-service mindset with both internal and external stakeholders
- Adaptability and resilience in a fast-paced, high-pressure environment
