Overview
Regional Administrative Assistant Jobs in San Diego, CA at ConAm Management Corporation
Full Job Description
Administrative Assistant – San Diego, CA
WHO WE ARE:
CONAM Management Corporation is part of The CONAM Group, a multi-family property investment and management firm established in 1975 that specializes in conventional and affordable housing. We span across 12 states with11 regional officesthat employs a team of 1500+ energetic associates… and we’re growing!
We recognize the value of our administrative staff; we are always looking for great candidates to join our company! If you possess a customer focused mindset, have the ability to perform professional level administrative services and want to be a part of our company’s growth, we want to hear from you!
WHAT WE ARE LOOKING FOR:
We are looking for an adminstrative assistant to join our team in theSan Diego, CAarea.This position is Full-Time | Hourly | Full Benefits
Pay Range : $22.00 – $24.00 /hour depending on experience.
The Administrative Assistant will be responsible for a wide range of duties including creating and tracking documents, databases, spreadsheets, and specialized reports. This will be a multi-faceted administrative position including, Office Administration, Accounting, Customer Service, and Data Entry. This person will assist the Vice-President and Regional Managers in various projects, and presentations as well as general office duties to support the Conventional/ Affordable Housing department.
WHY YOU ARE THE PERFECT FIT:
Customer Service Responsibilities
Follow up on telephone and email inquiries, and respond as appropriate
Provide support to property managers in their efforts to preserve and increase the value of our client’s assets
Upbeat, positive, outgoing, personable, and able to relate well with diverse groups
Ability to take initiative, multi-task, and work well under pressure
Office Responsibilities:
Order supplies for regional office as needed
Oversee property supply orders
Maintain and organize effective physical and electronic filing systems for the Regional Office
Answer and route phone calls from tenants and vendors to appropriate department and/or personnel, based on needs
Maintain and update as necessary: rosters, property assignment listings, and after-hours access contact information
Execute special assignments and tasks under general supervision
Administrative Responsibilities:
Arrange and coordinate meetings, conferences, and events as requested
Prepare and code invoices, expense reports, and reimbursement requests for approval
Submit invoices, expense reports, and reimbursement requests to A/P for payment
Open utility and service accounts for newly acquired properties
Prepare bid proposals, service contracts, and agreements for signature
Maintain positive relationships with vendors and suppliers
Manage, organize, and update databases on a regular basis
Gather weekly, monthly, quarterly, semi-annual, and annual program report information for submission to clients, investors, and lenders
Distribution of financial reports to Regional Portfolio Managers and assist with corrections and related reporting if necessary
Provide general administrative support to the regional team
Coordinate travel arrangements
All other duties as assigned
Requirements:
3-5 years supporting an executive with administrative experience in a professional environment preferred
2 years property management experience
Demonstrated knowledge …
Title: Regional Administrative Assistant
Company: ConAm Management Corporation
Location: San Diego, CA
Category:
