Overview
Remote Data Entry Technican Jobs in Montgomery, AL at Aspesouth
Job Description
ADMINISTRATIVE ASSISTANT (401b)
(part Time)
Goodwill employees are expected to represent the highest standards of behavior and job performance by: 1) acting with honesty and integrity; 2) ensuring that all business activities are transparent and ethical; and 3) achieving goals in alignment with Goodwill’s Mission, Vision and Values.
MISSION: Goodwill’s mission is to provide work opportunities and skills development to people with barriers to employment.
VISION: Every person in Kern, Kings, and southern Tulare counties has the opportunity to achieve his/her fullest potential through the power of work.
VALUES: Accountability ~ Integrity ~ Dignity ~ Diversity & Inclusion ~ Ingenuity ~ Opportunity
DEPARTMENT: HR and Safety
SUPERVISION RECEIVED: Vice President of HR, Safety, Loss Prevention and Facilities
SUPERVISION EXERCISED: None
CLASSIFICATION: Non-Exempt
POSITION SUMMARY: To provide high-level administrative support to the Vice President of Human Resources, Safety, Loss Prevention, & Facilities and the company by handling documents, assisting in conducting research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, Zooms, Team meetings, and scheduling meetings.
Standards of Performance and Conduct (each is an essential function):
Ensure actions are consistent with Goodwill ethics, policies, procedures, goals and mission.
Work collaboratively with management and staff to achieve overall organizational goals.
Consistently maintain acceptable level of productivity, ensuring accounts payable/disbursement functions are completed accurately and timely.
Punctual and regular in attendance, understanding that time away from work is approved and taken in accordance with established policies.
Perform duties in a manner that promotes a team concept and reflects Goodwill’s mission, philosophy, and core values of accountability, integrity, dignity, diversity, ingenuity, excellence, opportunity and responsibility.
Work in accordance with Goodwill policies, procedures and generally accepted business practices.
Promote a favorable image and works cooperatively with all organization employees, participants, customers and other persons contacted during the course of performing duties.
Maintain strict confidentiality in all aspects of work; comply with privacy and confidentiality policies.
Attend required safety training and participate in safety drills and exercises.
Safeguard company property, including donated goods.
Essential Duties and Responsibilities include the following: Other duties may be assigned.
Administrative
Manage and maintain executive schedule.
Make travel arrangements for executive.
Process, verify, and maintain personnel related documentation, keeping both electronic and hardcopy files of employees up-to-date.
Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executive.
Answer phone calls and direct calls to appropriate parties or take messages.
Prepare responses to correspondence containing routine inquiries.
Open, sort, and distribute incoming correspondence, including faxes and email.
Greet visitors and determine whether they should be given access to specific individuals.
Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.
Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
Order employee vests, boots, etc. as well as maintain on hand stock, tracking employee requests for new replacements.
Performs other duties as assigned that would lead to successful operation of department, team and/or mission.
QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the required knowledge, skill and/or ability. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience: Intermediate mathematical skills and the ability to read and write English. Bilingual (Spanish/English) preferred, but not required. Advanced knowledge of Microsoft Office and keyboarding. Two years administrative experience preferred. Excellent interpersonal communication skills in order to interact with all levels of management, employees, clients, and the public. Valid California driver’s license, vehicle insurance, and a DMV record acceptable to Goodwill’s insurance company.
Language Skills: Ability to effectively present information and respond to questions from groups, managers, employees, clients, customers, and the general public using tact, courtesy and cooperativeness.
Reasoning Ability:
Ability to listen to and understand information and ideas presented through spoken words and sentences, communicate information and ideas in speaking so others will understand, ability to identify and understand the speech of another person, to read and understand information and ideas presented in writing, and to communicate information and ideas through business or technical writing so others will understand.
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of instructions and deal with several abstract and concrete variables; exercise judgment, resourcefulness, ingenuity and initiative. Ability to multitask and work independently without supervision.
Other Skills and Abilities: Effective interpersonal and communications skills to interact effectively with all levels of management and staff with the ability to give full attention to other persons and to understand the points being made, asking questions as appropriate and not interrupting. Ability to understand written sentences, paragraphs and work-related documents.
Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology. Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar. Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
Knowledge of electronic equipment, and computer hardware and software, including applications and programming. Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
Proficient skills in common Microsoft software (Outlook, Excel, Word, PowerPoint, and Teams); willingness and ability to become an in-house expert on those systems preferred. Ability to operate office equipment, including computer, telephone, cell phone, tablet, fax and copy machine. Must efficiently prioritize daily tasks and incoming projects to meet deadlines. Must exhibit a high level of integrity and business ethics.
Certificates, Licenses, Registrations: None.
Physical Requirements and Work Environment: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
PHYSICAL REQUIREMENTS AND DEMANDS: Executive Assistant
Activity
Not Req.
Never
1-33%/day
Occasionally
34-66%/day
Frequently
67-100%/day
Continuously
1. Balancing
x
2. Bending
x
3. Carrying
x
4. Climbing
x
5. Crawling
x
6. Crouching
x
7. Feeling
x
8. Fingering/Fine Dexterity
x
9. Flexing Wrist
x
10. Grasping/Squeezing
x
11. Handling/Gross Dexterity
x
12. Hearing
x
13. Kneeling
x
14. Lifting
x
15. Pulling
x
16. Pushing
x
17. Reaching – Above Shoulder
x
18. Reaching – Shoulder & Below
x
19. Reclining
x
20. Sitting
x
21. Standing
x
22. Stooping
x
23. Talking
x
24. Tasting/Smelling
x
25. Throwing
x
26. Turning Body
x
27. Twisting Body
x
28. Walking
x
29. Near Vision
x
30. Midrange Vision
x
31. Far Vision
x
32. Depth Perception
x
33. Visual Accommodation
x
34. Color Vision
x
35. Field of Vision/Peripheral
x
LIFTING AND CARRYING REQUIREMENTS/DEMANDS:
PHYSICAL
DEMAND LEVEL
1-33% / DAY
OCCASIONALLY
34-66% / DAY
FREQUENTLY
67-100% / DAY
CONTINUOUSLY
X
(Administrative/Clerical)
Class 1
Light Activity
Lift/Carrying
Minimum 30 LBS
MEDIUM
(Moderate Physical Activity)
Lift/ Carrying
Minimum 50 LBS
HEAVY
(Heavy Physical Labor)
Lift/Carrying
Minimum 70 LBS
ENVIRONMENTAL CONDITIONS:
NOT REQ’D.
NEVER
1-33% / DAY
OCCASIONALLY
34-66% / DAY
FREQUENTLY
67-100% / DAY
CONTINUOUSLY
Indoors
x
Outdoors
x
Dust
x
Electric Shock
x
Explosive
x
Exposure to Weather
x
Extreme Cold
x
Extreme Heat
x
Fumes/Gases
x
High Exposed Places
x
Loud Noises
x
Mist
x
Moving Mechanical Parts
x
Odors
x
Poor Ventilation
x
Radiant Energy
x
Toxic/Caustic Chemicals
x
Vibration
x
Wet/Humidity
x
Other: The above statements are intended to describe the general nature and level of work performed by people assigned to this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required. Management may add to or change the duties of this position at any time.
I have read and understand this job description, possess the education/experience required and can perform the essential position responsibilities.
Show more
Title: Remote Data Entry Technican
Company: Aspesouth
Location: Montgomery, AL
