Overview
RENTAL ASSISTANT/ RECEPTIONIST Jobs in United States at Carter Machinery Company, Inc.
Location: Portland, OR (in-office required for first 90 days)
Schedule: Monday–Friday, 35 hours/week, 10:00am – 5:00pm
Compensation: $22-24/hour
About Us:
In Reach Therapy provides home-based speech and occupational therapy to children across the Portland area. We are a mission-driven, growing company focused on providing compassionate care—and we rely on strong administrative support to make that happen.
Position Overview:
We’re seeking an experienced, detail-oriented Administrative & Intake Coordinator with a strong track record of managing complex administrative workflows in healthcare roles. Candidates must be dependable, tech-savvy, and capable of working independently with minimal oversight.
This role begins in-office during the introductory period, with the potential to transition to a hybrid schedule after 90 days based on performance and reliability.
Key Responsibilities:
Support social media presence and post basic company updates
Coordinate internal events and support a positive team experience
Maintain and grow client and newsletter mailing lists
Manage client waitlists and update families as needed
Process new client intakes and gather documentation
Handle daily mail and manage document flow
Track session attendance and assist with basic invoicing
Communicate with clients and team members professionally and efficiently
Coordinate credentialing paperwork and timelines
Maintain accurate digital client records
Assist with special projects and administrative process improvements
Minimum Requirements:
3+ years experience working in an administrative or coordinator role in a medical office, private practice is a major plus!
Demonstrated independence and reliability
Strong written communication skills
Tech fluency in EMRs, Office 365, Excel, and project/task management tools
Experience handling client intake, credentialing, or scheduling
Familiarity with HIPAA regulations and maintaining confidential records
Proficiency in email marketing platforms (e.g., Mailerlite)
Event coordination or internal communications support
Social media posting for business (basic Instagram/FB content)
Characteristics:
Enthusiasm for our mission and service to the community
Highly organized with strong attention to detail
Honest, proactive, and dependable
Friendly, professional communication style (written and verbal)
Able to maintain client confidentiality and follow HIPAA guidelines
Flexible, calm under pressure, and a collaborative problem-solver
High level of self-monitoring and self-reflection
Excellent time management skills
Benefits:
Competitive hourly rate
Generous paid time off and holidays
Merit-based quarterly and annual bonuses
Full health benefits with generous company contribution
Retirement match
Employee Assistance Program
Wellness Stipend
Administrative stipend
Opportunity for hybrid work after successful 90-day intro period
Supportive, mission-driven work environment
Ongoing training and mentorship
Growth potential within a growing company
Job Type: Full-time
Pay: $22.00 – $24.00 per hour
Expected hours: 35 per week
Benefits:
401(k) matching
Dental insurance
Employee assistance program
Flexible schedule
Health insurance
Paid time off
Vision insurance
Compensation Package:
Bonus opportunities
Performance bonus
Quarterly bonus
Yearly bonus
Schedule:
Day shift
No weekends
Application Question(s):
What is the most advanced task you have done with Excel?
How often have you used Excel in your current or previous role and for which tasks?
What experience do you have with maintaining mailing lists and newsletters?
Describe your familiarity with provider credentialing.
Describe your experience with medical billing and invoicing.
Experience:
Medical administrative support: 3 years (Required)
Ability to Commute:
Portland, OR 97202 (Required)
Work Location: Hybrid remote in Portland, OR 97202
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Title: RENTAL ASSISTANT/ RECEPTIONIST
Company: Carter Machinery Company, Inc.
Location: United States
