Overview
Research Administrative Specialist Jobs in Madison, WI at University of Wisconsin–Madison
Executive Assistant – 6 Month Temp
Location New York
Job Code 117
Position: Executive Assistant – 6 Month Temp
Studio/Department: Studio C
Rockwell Group, an award-winning architecture and multi-disciplinary design firm, seeks a 6-month Temp (April 1st, 2025-September 30th 2025) C-Suite Executive Assistant with experience working in a fast-paced environment. This individual should be versatile, possess excellent communication skills, and be ready to support a dynamic and creative office.
Role Overview:
Candidate will work directly with a Partner at the firm and will act as a liaison between Partner, staff members, and clients. Responsibilities will include providing high-level administrative support to partners & leadership team, providing external relations effort, and working on special assignments.
Responsibilities:
Managing calendar and inbox
Completing Partner’s weekly timesheet and monthly expense report
Arranging complex and detailed travel plans and itineraries
Greeting clients and setting up meetings and conference spaces
Working closely with other admins and assisting with studio-wide tasks as needed
Assisting with a variety of personal errands/tasks
Performing other tasks as assigned as needed
Requirements:
Bachelor’s degree (or other equivalent degree)
Minimum of 2 years of relevant work experience in similar roles
Strong Interpersonal skills and organizational skills
Excellent communication, reading and writing skills
A proactive approach to problem-solving and decision-making skills is a must
Ability to handle confidential information with discretion and professionalism
Strong time management skills with the ability to perform and prioritize multiple tasks with excellent attention to detail
Microsoft Outlook and Microsoft Teams knowledge is preferred
This is a full-time, in-studio position with hybrid/work-from-home flexibility, provided it does not interfere with responsibilities and complies with current office policy outlined in the Rockwell Group Handbook. Salary is commensurate with qualifications and experience starting at approximately $80,000.00 excluding bonuses and other benefits. This is a good faith estimate based on the expectations laid out in the job description. The position offers a comprehensive benefits package that includes medical, dental, vision, life insurance, 401(k) plan, and yearly performance reviews.
Title: Research Administrative Specialist
Company: University of Wisconsin–Madison
Location: Madison, WI
