Overview
Safety & Quality Administrative Assistant Jobs in Eastvale at NPL Construction (S4)
Over the last 20 years, Ares’ success has been driven by our people and our culture. Today, our team is guided by our core values – Collaborative, Responsible, Entrepreneurial, Self-Aware, Trustworthy – and our purpose to be a catalyst for shared prosperity and a better future. Through our recruitment, career development and employee-focused programming, we are committed to fostering a welcoming and inclusive work environment where high-performance talent of diverse backgrounds, experiences, and perspectives can build careers within this exciting and growing industry.
Job Description
Ares Management is seeking an Executive Administrative Assistant in Atlanta to provide coverage for our Public Investor Relations (IR) team.
Primary functions and essential responsibilities
Administrative Responsibilities
Answer phones, assist with reception and phone coverage for other administrative staff in your group when necessary, conference call scheduling, correspondence, meeting scheduling, conference rooms, luncheons, file and data entry
Complete monthly expense reports for senior leaders of the team in timely manner
Serve as primary investor conference coordinator for Ares’ executives and public IR team
Work across the global organization to arrange conference calls with the public IR team, business leaders and investors
Coordinate earnings calls with conference providers for three of Ares’ publicly traded companies
Respond and organize tasks for all e-mails and calls for Ares’ publicly traded companies, including routing to appropriate individuals on IR team
Respond to investor requests and maintain investor contact database in salesforce for all four of Ares’ publicly traded companies
Plan and coordinate complex domestic and international travel arrangements, including airline reservations, private aviation, lodging and ground transportation for members of the group as required
Arrange and prepare all internal and external meeting information in outlook (i.e. name, time/date, company, agenda, etc.).
Send out daily financial information and research notes
Business Responsibilities
Assist in preparation of profiles, agendas, bios and any additional research and brief documentation required in advance of meetings
Liaise with other senior staff, coordinate team meetings and organize information for conferences including registrations, logistics, printing and shipping of materials, scheduling/call set up
Distribute twice daily trading updates for equity and debt tranches of all Ares managed companies plus economic news and research summaries
Maintain up-to-date meeting materials for existing and prospective investor meetings and work with team to actively seek updates to materials as necessary
Scheduling webcasts, sending operator scripts, monitoring webcasts and printing materials for Earnings calls
Qualifications
Education: Bachelor’s degree or equivalent work experience required
Experience Required: 7+ years of experience in an administrative role, preferably in financial services and/or exposure to business development/investor relations
General Requirements:
The ideal candidate should have the following:
7 years or more of experience
Financial Services experience
Strong phone etiquette and interpersonal communication skills
Familiarity with financial terms
Coordinate complex domestic and international travel
Experience in Office 2007 (Excel, Word, PowerPoint and Outlook)
Excellent writing and communication skills are required
Must be very organized
Take detailed and accurate minutes at board of director/partner meetings
Ability to multitask
Technology savvy and willing to learn new systems in a short period of time
Capacity to read and understand legal documents on a basic level (understand signature blocks)
Ability to work extended hours (beyond 9:00AM-6:00PM) during busy seasons
Reporting Relationships
Administrative Manager
Compensation
The anticipated rate for this position is listed below. Total compensation may also include a discretionary performance-based bonus.
$65,000 – $80,000
The firm also offers robust Benefits offerings. Ares U.S. Core Benefits include Comprehensive Medical/Rx, Dental and Vision plans; 401(k) program with company match; Flexible Savings Accounts (FSA); Healthcare Savings Accounts (HSA) with company contribution; Basic and Voluntary Life Insurance; Long-Term Disability (LTD) and Short-Term Disability (STD) insurance; Employee Assistance Program (EAP), and Commuter Benefits plan for parking and transit.
Ares offers a number of additional benefits including access to a world-class medical advisory team, a mental health app that includes coaching, therapy and psychiatry, a mindfulness and wellbeing app, financial wellness benefit that includes access to a financial advisor, new parent leave, reproductive and adoption assistance, emergency backup care, matching gift program, education sponsorship program, and much more.
There is no set deadline to apply for this job opportunity. Applications will be accepted on an ongoing basis until the search is no longer active.
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Title: Safety & Quality Administrative Assistant
Company: NPL Construction (S4)
Location: Eastvale
