Overview
Sales Admin Jobs in Austin, TX at Sage Hospitality
Position Information
Ball State is a great place to work! In fact, Forbes has ranked Ball State University as the fourth-best midsized employer—and the only recognized education institution—in the State of Indiana. Learn More
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Position Title
Department Secretary
About this Opportunity
Ball State University welcomes applications for a Department Secretary.
Our Statement on Inclusiveness
At Ball State University, inclusiveness is one of the enduring values and informs all of our work. We define ‘inclusiveness’ as a commitment ‘to respect and embrace equity, inclusion, and diversity in people, ideas, and opinions.’ As such, this value incorporates a commitment to inclusive excellence and freedom of expression.
Salary Grade
9
Wages Begin At
14.85
FLSA
Non-Exempt
Hrs/Week
40
Pre-Employment Screening
Requires successful completion of a background check.
Position Function
Facilitate the smooth and efficient operation of the Department of History office by assisting faculty and staff in the production and reproduction of course related materials; troubleshoot and maintain equipment used in the department and classrooms; perform receptionist and other administrative duties.
Minimum Education
Eighteen months of education or training beyond high school or equivalent.
Minimum Experience
At least one year of office or related experience.
Minimum Other
Authorization to work in the US
Candidates for searches must have current authorization to be employed in the U.S. without employer sponsorship.
Preferred Education
Associate’s degree in office technology, business management or related field.
Preferred Experience
Preferred Other
Position Title(s) Supervised
none
EEO Statement
Ball State University is an Equal Opportunity/Affirmative Action employer that is strongly and actively committed to diversity within its community. Women, minorities, individuals with disabilities and protected veterans are strongly encouraged to apply. All qualified applicants will receive equal consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, protected veteran status or any other legally protected status.
About Ball State University
Ball State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 20,000 graduate and undergraduate students enroll in one of eight academic colleges that offer 270+ undergraduate and graduate programs. Many of our master’s, doctoral, certificate, and specialist degrees rank among the best in the nation. We engage students in educational, research, and creative endeavors that empower our graduates to have fulfilling careers and meaningful lives enriched by lifelong learning and service, while we enhance the economic, environmental, and social vitality of our community, our state, and our world.
Live Near Your Work – If you are considering living near the Ball State area, please visit the following link to learn more about relocation and living in east central Indiana:
https://www.bsu.edu/about/live-near-your-work
There’s more to discover IN Indiana! Visit the following link to learn more:
IN Indiana
Department
History:700160
Department Information
Department Email or Phone Number
[email protected]
Duties & Responsibilities
Ranking
1
Job Duty
Prepare and duplicate course materials such as handouts, syllabi, tests, quizzes, for faculty members; provide editing services to faculty; assist faculty in the preparation of professional, non-course related materials; type handwritten notes, manuscripts, revisions, etc., organize, save, and upload into databases, electronic files for assessment; assist faculty with publishing ventures as needed; provide support on projects as needed which are outside of the ordinary program-related tasks or assigned duties.
Ranking
2
Job Duty
Compile, type, distribute book orders semesterly: order all requested desk copies; review assignment of student interns; determine their textbook needs; distribute texts to them; collect them at end of semester; conduct annual book inventory of departmental textbooks and supplemental books; maintain spreadsheet of current book inventory; remove older editions and books no longer in use
Ranking
3
Job Duty
Maintain and manage faculty travel authorization and workflow.
Ranking
4
Job Duty
Answer telephone calls; based on nature of call, take appropriate course of action; schedule appointments for faculty, students and visitors; greet visitors and direct appropriately.
Ranking
5
Job Duty
Maintain, supervise, direct, and assist faculty in usage of the Audio-Visual Lab equipment and office equipment such as computers, printers, scanners, copiers and shredders, as well as maintain equipment and materials so they are operable and usable at all times; monitor and verify location of equipment; includes tech carts, classroom computers, overhead projectors, VCR’, slide projectors, maps, slides, transparencies, videos, radios, CD players and tape players.
Ranking
6
Job Duty
Fill and distribute the supply requests of faculty and staff; keep current inventory of supplies using Excel; reorder supplies using SciQuest, etc.; submit copies of all purchases to Administrative Coordinator.
Ranking
7
Job Duty
Collect class assignments (times, locations and CRNs), and faculty, UGTF and GA office hours to prepare departmental directory each semester and distribute.
Ranking
8
Job Duty
Distribute, secure, and track departmental keys for all faculty, undergraduate teaching fellows, graduate assistants, contract faculty, emeriti faculty, student secretaries, and staff; order new keys when needed.
Ranking
9
Job Duty
Maintain mailroom daily for faculty, staff, undergraduate fellows, graduate assistants, and students; sort and distribute mail to mail boxes; keep room neat; assist faculty with mailings and label preparations
Ranking
10
Job Duty
Verify and submit change of grade forms; process departmental incomplete forms and send copies to students as needed.
Ranking
11
Job Duty
Maintain equipment and furniture inventory; process move orders; assist faculty with moving furniture/equipment; track location of furniture; prepare and maintain the intern and graduate assistant offices at the beginning of each academic year.
Ranking
12
Job Duty
Prepare and post classroom announcements regarding necessary information for students; record faculty absences and report to Administrative Coordinator; assist in filing, scheduling, administering, monitoring and collection of student make up work and/or tests.
Ranking
13
Job Duty
Assist faculty, staff, and graduate assistant with planning of department events. Serve as primary backup for Administrative Coordinator as needed.
Ranking
14
Job Duty
Perform other related duties as assigned.
Ranking
15
Job Duty
Maintain regular and predictable attendance.
Posting Detail Information
Posting Number
202401476SF
Desired Start Date
07/01/2024
Position End Date (if temporary)
Open Date
05/30/2024
Close Date
06/10/2024
Open Until Filled
No
Special Instructions Summary
Information for Applications Requiring a Cover Letter
In support of your application for this position, please prepare and submit a cover letter that describes how your qualifications and experiences align with the elements of the position description (or leadership profile). In your cover letter, please also describe how you have demonstrated a commitment to our University’s enduring values, including inclusiveness, which we define as a commitment ‘to respect and embrace equity, inclusion, and diversity in people, ideas, and opinions.’
Title: Sales Admin
Company: Sage Hospitality
Location: Austin, TX
