Overview
Sales Office Assistant Jobs in Pennsylvania at Mutual of Omaha
Req Number
25-150
Job Description
Job Summary
The Sr. Administrative Coordinator is responsible for managing the day to day administrative duties of a specific operation to include the financial, customer service, training, and operational activity.
QUALIFICATIONS:
EDUCATION AND EXPERIENCE
High school diploma or equivalent
Minimum 3 years previous advanced administration experience required
Minimum 3 years payroll database experience
Advanced data entry skill required
Proficiency with Microsoft Office products, with advanced Word and Excel skills required
Good mathematical skills required
Advanced analytical, organizational, and verbal skills
Advanced written skills to include creation of letters, memos, office documents, etc.
PERSONAL AND PHYSICAL REQUIREMENTS
Treat all information as confidential
Ability to work on multiple projects simultaneously, including those with conflicting and recurring deadlines
Ability to handle confidential and sensitive information with tact and diplomacy
Excellent interpersonal skills required to deal with all levels of employees, management and clients
Ability to complete assigned duties within deadlines despite interruptions
Advanced organization, time management, workflow prioritization and follow through skills
Adaptability to change in an entrepreneurial environment
Ability to work a flexible schedule, to include evenings, weekends, and holidays as needed
Must complete a pre-employment drug test
Must complete a pre-employment criminal background check
PERFORMANCE RESPONSIBILITIES
Review timesheets/exceptions submitted by supervisors for consistency and accuracy
Monitor, enter and correct data in the Kronos payroll system in a timely and accurate manner
Research and resolve payroll discrepancies as reported by assigned location
Oversight of the station’s Safety Management System (SMS)
Monitor labor hours for assigned location on a weekly basis
Maintain good rapport with airport personnel and management staff
Review and maintain a variety of records, employee data, and reports
Ensure local Payroll regulatory compliance
Maintain Attendance Policy records including completion of CCAR letters for distribution to Ops Managers
Maintain and ensure employee files are kept up to date
Maintain updated employee badge lists, including becoming authorized signer
Organization and scheduling, shift bids, vacation requests, special payments, etc.
Maintain and project a positive and courteous image; respond to inquiries from airlines, staff and public
Assist Training department with compliance records
Participate in special projects and perform other duties as needed
Perform other duties as requested
Location
3204 Lodestar, Houston, Texas 77032, United States
Job Details
Pay Range
$27.00 – $27.00 / hour
Pay Transparency
In order to support the Fair Compensation Strategy by the US Govt., HR Dept., clients are required to adhere to “Pay Transparency Law”; in the impacted states; that have mandated the employers to list the salary ranges in Job advertisements or postings for job opportunities and Job promotions.
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Title: Sales Office Assistant
Company: Mutual of Omaha
Location: Pennsylvania
