Overview
SCA Administrative Assistant Jobs in Atlanta, GA at Three Star Government Solutions, LLC (3SGS)
Full Job Description
The purpose of this position is to provide administrative support services for the Division of HIV Prevention (DHP) as specified herein. These services can include handling a wide variety of situations involving the administrative functions of an office.
Department/Contract:Centers for Disease Control and Prevention (CDC) through the National Center for HIV/AIDS, Viral Hepatitis, STD, and TB Prevention (NCHHSTP), Division of HIV Prevention (DHP)
Classification:SCA
Reports to:Shared Services Director
Location:Remote/Hybrid
Duties and Responsibilities:
Manage complex calendar(s) and independently schedule appointments, which often includes extensive rescheduling.
Arrange high level meetings involving DHP team members and senior leaders across the CDC and outside of CDC with complex schedules.
Screen incoming calls and correspondence, serving as DHP’s representative and responding independently when possible.
Arrange programs, events, or conferences on site at the CDC, by securing facilities, issuing information or invitations, and coordinating speakers.
Use SharePoint and other technology and collaboration tools to enhance efficiency and knowledge- sharing among DHP leadership and staff.
Develop/set up meeting agendas, record minutes during presentations and meetings, as needed.
Provide assistance with the creation and dissemination of informational products that communicate DHP’s vision, priorities, research, programs, outcomes, and successes, to ensure professional quality of materials and efficient delivery of information. Examples of informational products are memos, letters, meeting agendas, email messages, spreadsheets, and reports.
Provide assistance to DHP leadership with preparation and routing of forecasting documents by working with subject matter experts to upload cutting edge documents into the “CDC Forecasting Portal” to be reviewed by policy and communications leads at CDC, HHS, and the White House. For example, documents may be PrEP (Pre-exposure prophylaxis) documentation, or Monkeypox documentation, etc.
Input training, procurements, and other requests into CDC automated systems, (i.e., Concur Software, Global Travel, Enterprise Administration System Integrator (EASI), Credit Card Purchasing System (CCPS), Conference Approval Management System (CAMS), Non-US Citizen Access Management System (NCAMS), Integrated Facilities Management System (IFMS), Intelligent Telecommunications Management System (ITMS), Policy Portal, Local Travel, eClearance/STARS (Study Tracking and Reporting System), and agency procurement system. On an on-going basis, proactively follow up on all processing of travel for team members, management staff, outside consultants, technical experts, and others required to travel for offices/branches in DHP. This includes submission of required forms in the Centralized Administrative Request Management Application system (CARMA); preparation of reports on a weekly basis of travel attendance for budget and reporting purposes, and preparation of travel materials when required for DHP staff members.
Conduct ongoing follow-up on the status of training, procurement, conference attendance and eClearance/STARS (Study Tracking and Reporting System), etc., requests.
Submit travel requests to the NCHHSTP Travel Office as needed. Prepare travel folder that includes background (confirmation or reservation numbers, location of meetings and flights, submission and routin…
Title: SCA Administrative Assistant
Company: Three Star Government Solutions, LLC (3SGS)
Location: Atlanta, GA
Category:
