Overview
SCANNING / ADMINISTRATIVE ASSISTANT I Jobs in Kiowa, CO at County Of Elbert Co
Full Job Description
NOTE: THIS POSITION WILL CLOSE ON JULY 6, 2025.
SUMMARY DESCRIPTION
This position will be primarily scanning criminal justice and jail records to produce digital copies for retention by the Sheriff’s Office. This position is responsible for official, confidential document retention and requires attention to detail with the ability to perform repetitive tasks throughout the entirety of their shift. This position performs a variety of work in support of administrative, professional and technical staff activities; works in partnership with other employees, departments, external entities, and the public in delivering professional services. The position is scheduled for 40 hours/week during office hours of 8:00 a.m. to 4:00 p.m., Monday through Friday.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Scans and maintains a wide variety of records;
Performs routine administrative duties in support of the Sheriff’s Office;
Assists the public and provides general information at the front counter, by telephone and through email correspondence in response to relatively routine questions;
Responds to inquiries from employees, citizens, and others and refers, when necessary, to appropriate persons and/or department;
Composes routine correspondence based on standard formats and other material from copy, rough draft, or other sources;
Sort and distribute incoming mail, process outgoing mail, and operate office machines as required.
Maintains records, files, and other materials according to established methods and procedures; reviews files and retrieves information;
Performs data entry on a computer; uses Microsoft Office for written correspondence.
Performs related duties as requested or assigned.
EDUCATION, EXPERIENCE, AND QUALIFICATIONS
High School Diploma or GED equivalent and one year of office experience with public contact;
Some experience with scanning equipment is helpful
Professional customer service and written and oral communication skills, even under demanding circumstances;
Diplomacy, accuracy, attention to detail, and the ability to take and follow direction;
Ability to multitask and switch gears quickly without becoming inefficient;
Must be highly adaptable to a fast-paced environment;
Must possess a valid Colorado Driver’s license with an acceptable motor vehicle record;
Must be able to pass a criminal background check;
This is a safety-sensitive position and is subject to random drug testing.
WORK ENVIRONMENT/PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work is performed mostly in an office setting. The employee must occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Lifting: 1 lb. minimum/40 lbs. maximum
Carrying: 1 lb. minimum/40 lbs. maximum
Push/Pull: 1 lb. minimum/40 lbs. maximum
Driving: Occasionally
Balancing: Frequently
Bending/Stooping: Frequently
Twisting: Frequently
Squat/Crouching: Frequently
Kneeling: Frequently
Crawling: Occasionally
Climbing Stairs: Frequently
Climbing Ladders: Occasionally
Reaching at Shoulder Level: Frequently
Reaching Below Shoulder Level: Frequently
Reaching Above Shoulder Level: Frequently
Standing/Walking: Frequently
Title: SCANNING / ADMINISTRATIVE ASSISTANT I
Company: County Of Elbert Co
Location: Kiowa, CO
Category:
