Overview
Scheduler Administration Support Jobs in Auckland, Auckland, New Zealand at ABI Rehabilitation New Zealand
Title: Scheduler Administration Support
Company: ABI Rehabilitation New Zealand
Location: Auckland, Auckland, New Zealand
Position description Apply now
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Scheduler / Administration Support – Community Services
(Full-Time) Auckland Location – Botany Office
We are seeking a highly organised, detail-oriented, and proactive Scheduler/Administrator to support our dynamic Community Rehabilitation team. This full-time position plays a key role in managing appointment scheduling, supporting clinicians, workflow efficiency, and keeping day-to-day operations running smoothly. If you’re an experienced administrator with exceptional communication and coordination skills, this is your opportunity to make a meaningful impact in healthcare.
Who are we?
ABI Rehabilitation is a leading service provider for clients with mild, moderate and severe acquired brain injuries in Auckland, Northland, and Wellington. Our Community Service provides community-based rehabilitation across the Auckland Region. We have a mix of allied health professionals, psychologists and medical professionals that work across our paediatric, adult and Māori health teams.
About The Role
This full-time position, based at our Botany office, provides administrative and scheduling support for our Community Services teams across Auckland, Northland, and Wellington. You’ll work closely with clinicians and management to keep our services running smoothly, ensuring the best outcomes for clients and whānau.
Key Responsibilities Of The Role Include
Coordinating calendars, appointments, clinics, and meetings for internal and external stakeholders
Managing scheduling conflicts and communicating changes clearly and promptly.
Answer and direct phone calls and emails in a professional manner.
Providing administrative support admin team and Service and Operations Managers
Organising and managing bookings for a variety of health professionals
Supporting the day-to-day running of the office i.e., reception duties, purchasing resources and supplies
Clinician support and administration e.g., coordination support for clinicians to ensure all required information for clinics and clients are available, loading information onto our clinical management system, formatting documents
Quality Assurance administrative duties i.e., execution of internal audits, health and safety liaison
Liaising with internal and external stakeholders i.e., other ABI services e.g., residential, intensive and inpatient; external include ACC, MoH, GP practices etc.
To Be Successful
2 years+ experience in an administration role within a team environment or health/disability role
Experience of ACC processes and/ or health sector experience is desirable
Excellent communication skills, both verbal and written communication, with the ability to deliver a high level of customer service and support to the business
Proficient in Microsoft Applications i.e. MS Word, MS Excel, MS Outlook, etc.
Flexibility to adapt to change and support other admin teams as required
Strong time management and organisational skills including multi-tasking with the ability to prioritise tasks
High attention to detail
Proactive nature and can-do attitude including taking initiative and helping across the team
Ability to work with and demonstrate empathy to Clients and their whānau
Are you interested, have the desired skillset and looking for a new challenge? ABI wants to hear from you!
To apply, please click “
APPLY NOW
” and submit your application.
If you want more information about this opportunity, please contact Tarun Sharma – Business Operations Manager, Community Services via email to [email protected]
Position description Apply now
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