Overview
Scheduler-Administrative Assistant Jobs in United States at Wellmore of Daniel Island
Description:
The Department Secretary is essential in ensuring the smooth and efficient operation of the department. This position involves performing a variety of clerical and administrative tasks, including patient appointment scheduling, record maintenance, and support for department leadership. The ideal candidate will have strong organizational skills, excellent communication abilities, and a commitment to providing exceptional service.
Essential Duties
Perform general clerical tasks, including typing, filing, and photocopying.
Prepare and edit correspondence, reports, and other documents as needed.
Monitor and maintain office supply inventory levels.
Order supplies as necessary and ensure timely delivery and organization.
Answer and direct incoming phone calls in a professional manner.
Take messages and relay information to appropriate personnel.
Sort and distribute incoming mail and prepare outgoing mail for delivery.
Maintain records of correspondence as needed.
Maintain accurate and organized records and filing systems for easy retrieval.
Ensure confidentiality and security of sensitive information.
Assist in maintaining department schedules and calendars.
Coordinate meetings, appointments, and events for department staff and leadership.
Provide administrative support to department staff and leadership as needed.
Assist in the preparation of presentations, reports, and other documents.
Input and update data in various databases and spreadsheets.
Ensure accuracy and completeness of data entries.
Schedule patient appointments efficiently and accurately.
Register patients upon arrival, ensuring all necessary information is collected.
Collect patient payments at the time of service and manage transactions accurately.
Provide patients with receipts and assist with payment-related inquiries.
Verify patient insurance information prior to appointments.
Ensure necessary documentation is collected and maintained for billing purposes.
Requirements:
Preferred Experience
Proven experience in an administrative or clerical role.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Strong organizational skills and attention to detail.
Excellent verbal and written communication skills.
Ability to handle multiple tasks and prioritize effectively.
Familiarity with office equipment (printers, copiers, fax machines).
Required Licensure/Education
High school diploma or equivalent;
Preferred Education
Associate’s degree or relevant certification preferred.
Employee Health Requirements
Exposure/Sensory Requirements:
Exposure to:
Chemicals: Refer to MSDS Sheets
Video Display Terminals: Extreme
Blood and Body Fluids: Minimal potential due to very restricted direct patient contact.
TB or Airborne Pathogens: Minimal potential due to very restricted direct patient contact.
Sensory requirements (speech, vision, smell, hearing, touch):
Speech: Required to communicate with physicians, patients, staff and hospitals.
Vision: Needed to see MIS display, graphic lines for documentation, read printouts of reports, names on charts and forms.
Smell: Needed for electrical/fire safety, detect presence of ETOH on patients and visitors.
Hearing: Needed for telephone communication, hear intercom system from patient rooms and front door.
Touch: Required to manipulate and operate office equipment and tools.
Activity/Lifting Requirements:
Average Hours per Week: 40
Shift: Days
Percentage of time during the normal workday the employee is required to:
Sit: 68%
Twist: 10%
Stand: 20%
Crawl: 0%
Walk: 10%
Kneel: 2%
Lift: 5%
Drive: 2%
Squat: 5%
Climb: 1%
Bend: 5%
Reach above shoulders: 2%
The weight required to be lifted each normal workday according to the continuum described below:
Up to 10 lbs: Frequently
Up to 20 lbs: Occasionally
Up to 35 lbs: Occasionally
Up to 50 lbs: Not Required
Up to 75 lbs: Not Required
Up to 100 lbs: Not Required
Over 100 lbs: Not Required
Describe and explain the lifting and carrying requirements. (Example: the distance material is carried; how high material is lifted, etc.):
Carry records from place to place, waist high approx 10-15′. Lift supplies from floor to cabinets, about 3-4′. Lift/carry supplies from utility rooms to counter and office. Carry stacks of chairs waist high approx 5-15′. In an emergency, could be required to carry a fire extinguisher down/up 3 flights of stairs and several hundred yards.
Maximum consecutive time (minutes) during the normal workday for each activity:
Sit: 120
Twist: 10
Stand:30
Crawl: 0
Walk: 10
Kneel: 5
Lift: 2
Drive: 0
Squat: 5
Climb: 1
Bend: 15
Reach above shoulders: 2
Repetitive use of hands (Frequency indicated): Simple grasp up to 10 lbs. Normal weight: 5- 10#occasionally
Pushing &pulling Normal weight: 5-100#
Fine Manipulation: Writing and computer keyboard.
Repetitive use of foot or feet in operating machine control: None
Environmental Factors & Special Hazards:
Environmental Factors (Time Spent):
Inside hours: 8
Outside hours : 0
Temperature: Normal Range
Lighting: Average
Noise levels: Average
Humidity: Normal range
Atmosphere:
Special Hazards: Mechanical-VDT display and numerous outlets.
Protective Clothing Required: None.
Title: Scheduler-Administrative Assistant
Company: Wellmore of Daniel Island
Location: United States
