Overview
Scheduler Coordinator/ Office Assistant/ Receptionist Jobs in Layton, UT at Utah Home Health and Hospice
Posting Number
req19057
Department
Medicine
Department Website Link
https://deptmedicine.arizona.edu/
Location
University of Arizona Health Sciences
Address
1501 N. Campbell Avenue, Tucson, AZ 85724 USA
Position Highlights
The Executive Administrator (EA) manages the staff and business operations within the Department of Medicine, functioning as the chief of staff and budgetary officer of the Department Chair. This includes business and academic program development, planning, forecasting, and budgeting, implementation of and compliance with institutional, state and federal policy, as well as development and maintenance of organizational policies, procedures, systems, and objectives, and coordination of operations for the department. Specifically, the EA manages the deployment of all human, financial, information, and physical resources for the department with over 250 faculty and 130 non-faculty employees and acts as the focal point for all business and administrative matters affecting that department.
The Executive Administrator develops and maintains the infrastructure supporting the Department’s clinical, academic, and research missions as well as strategic and tactical business plans and the policies, procedures, and systems to support them. The incumbent creates processes to manage daily operations, stimulate new business and opportunities, and creates and analyzes reports that provide useful decision support information in the education, research, clinical, and administrative missions of the department. This position reports directly to the Chair of the Department of Medicine and has a dotted-line reporting relationship to the College of Medicine-Tucson’s Deputy Dean for Finance and Business Affairs.
Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!
The University of Arizona has been recognized for our innovative work-life programs.
Duties & Responsibilities
Manages all UA financial resources for the department of Medicine in the College of Medicine and is responsible for fiscal oversight and results. Oversees budgets for 12 divisions ($44.5M annual budget), tracks and reports revenue and expenses associated with clinical, academic, research, development, and teaching endeavors, with the support of the Assistant Administrator, Finance. Identifies budget variances and initiates corrective action. Provides consultation to the department chair with regard to trends, opportunities, issues and solutions. Communicates and works with counterparts in the College of Medicine to implement budgetary initiatives in the department of Medicine.
Manages all human resource and operations activity for the department, including faculty (50 UA, 197 Banner/VA) and staff/GA/postdocs/students (130). Oversees the administration of faculty affairs and operations with support from the Assistant Administrator, Operations & Faculty Affairs to include faculty recruiting, hiring, promotion, tenure, annual evaluations, post-tenure review, and salary funding. Oversees the hiring, termination, classification, training, salary administration, time keeping, payroll, evaluation, and employee relations activity for all non-faculty personnel. Ensures compliance with policies and procedures of the UArizona, UAHS, Banner, COM-T and the department.
Monitors Department trends with regard to research and education. Oversees grants and contracts and insures, with the Department Chair and Vice Chair of Research, the maintenance or improvement of productive contract relationships as well as compliance with all applicable deadlines and policies. Researches, analyzes and prepares data for contract negotiation (as applicable) and participates in contract negotiations where appropriate.
Develops and helps implement the Department of Medicine’s strategic plan to ensure continued progress on goals. Responsibilities include working with Chair and Vice-Chairs to build and refocus tactics, and coordination with appropriate leaders to ensure continued advancement of initiatives, including the College of Medicine’s leadership. Ensures efficient operations of DOM Space committee to support Department of Medicine’s space planning.
Works directly with DOM Banner Senior Director and Vice Chair of Clinical Operations to insure department programs are appropriately integrated into the clinical and hospital operations and functioning according to finance, budgets and strategic plan. Assists in identifying and resolving issues and develops opportunities for fiscal and business improvement with Banner and BUMG leadership.
Knowledge, Skills & Abilities:
Ability to communicate effectively with different groups/individuals.
Ability to handle sensitive and confidential information.
Minimum Qualifications
Bachelor’s degree or equivalent advanced learning through professional level experience required.
Eleven (11) years of related work experience, including 7 years of managerial experience, preferably in large complex institutions or organizations, or equivalent combination of education and work experience.
Requires experience in leading multiple teams, projects, programs, and/or function.
Preferred Qualifications
Bachelor’s degree in Business, Accounting or related field.
Master’s or Doctorate degree in Business, Accounting, Research, or related field is preferred.
FLSA
Exempt
Full Time/Part Time
Full Time
Number of Hours Worked per Week
40
Job FTE
1.0
Work Calendar
Fiscal
Job Category
Organizational Administration
Benefits Eligible
Yes – Full Benefits
Rate of Pay
$139,102 – $180,833
Compensation Type
salary at 1.0 full-time equivalency (FTE)
Grade
14
Compensation Guidance
The Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education/training, key skills, and internal equity.
The Grade Range Minimum, Midpoint, and Maximum Fields listed below represent a full range of career compensation growth over time in this position and grade. Each unit typically sets starting pay between minimum and midpoint upon hire. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.
Grade Range Minimum
$139102
Grade Range Midpoint
$180833
Grade Range Maximum
$222564
Career Stream and Level
M5
Job Family
Administrative Operations
Job Function
Organizational Administration
Type of criminal background check required:
Fingerprint criminal background check (security sensitive due to job duties)
Number of Vacancies
1
Target Hire Date
Expected End Date
Contact Information for Candidates
Heather Hendrych | [email protected]
Open Date
3/12/2024
Open Until Filled
Yes
Documents Needed to Apply
Resume and Cover Letter
Special Instructions to Applicant
Please be prepared to provide 3 professional references if invited to interview.
Diversity Statement
At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.
Notice of Availability of the Annual Security and Fire Safety Report
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University’s campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at [email protected].
Title: Scheduler Coordinator/ Office Assistant/ Receptionist
Company: Utah Home Health and Hospice
Location: Layton, UT
