Overview
Scheduling & Timecard Administrator/Specialist Jobs in United States at Jobgether
Title: Scheduling & Timecard Administrator/Specialist
Company: Jobgether
Location: United States
This position is posted by Jobgether on behalf of a partner company. We are currently looking for a Scheduling & Timecard Administrator/Specialist in United States.
This role offers a unique opportunity to play a critical operational part in supporting healthcare staffing efficiency and workforce coordination. As a Scheduling & Timecard Administrator/Specialist, you will ensure seamless scheduling, accurate timekeeping, and timely payroll processing for a dynamic, system-wide staffing program. You’ll work closely with clinical staff and leadership to maintain smooth operations across multiple sites, balancing precision with responsiveness. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities under tight deadlines. Ideal for a proactive and reliable professional, this role directly contributes to ensuring that essential healthcare services remain fully staffed and operational.
Accountabilities
- Manage end-to-end scheduling and timekeeping processes, including shift assignments, time-off requests, and accurate recording of employee hours across multiple facilities.
- Review, validate, and finalize timecards to ensure payroll accuracy, investigating discrepancies and processing corrections when needed.
- Track, calculate, and submit stipends and incentives, ensuring alignment with facility-specific policies and proper cost center allocation.
- Maintain accurate scheduling and payroll data using tracking tools and spreadsheets, ensuring all information is up to date and well-organized.
- Coordinate communication with staff, managers, and cross-functional teams to address scheduling needs, resolve issues, and ensure alignment.
- Oversee transitions or updates to scheduling and timekeeping systems, contributing to process improvements and system optimization.
- Proactively manage workflows, deadlines, and communications, ensuring timely payroll sign-off and operational continuity, including occasional off-hours support.
Requirements
- High school diploma or equivalent, with at least 2 years of experience in scheduling, payroll, or timekeeping for hourly employees.
- Strong proficiency in Excel, including data organization, filtering, and tracking.
- Experience with timekeeping or workforce management systems; familiarity with Kronos or similar platforms is a plus.
- Excellent organizational and multitasking skills, with the ability to manage repetitive processes and strict deadlines.
- Strong attention to detail and problem-solving skills, particularly in identifying and resolving payroll discrepancies.
- Effective communication skills, with the ability to interact across multiple channels (email, phone, text) and maintain professional relationships.
- Self-motivated and proactive mindset, capable of working independently in a fast-paced environment.
- Availability to support payroll cycles, including working every other Sunday and occasional off-hours communication.
Benefits
- Competitive compensation aligned with experience and responsibilities.
- Comprehensive healthcare benefits including medical, dental, and vision coverage.
- Retirement savings plan with employer contributions.
- Paid time off and holiday schedule supporting work-life balance.
- Opportunities for career growth and skill development within a large healthcare environment.
- Exposure to advanced workforce management systems and operational processes.
- Supportive and collaborative work environment focused on efficiency and impact.
How Jobgether Works
We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.
We appreciate your interest and wish you the best!
Why Apply Through Jobgether?
Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
