Overview
School Administrative Assistant – Inspire Connections Academy Jobs in Boise, ID at Connections Education
Thank you for your interest in employment with the City of Lebanon. Applicants must use their own personal email address when applying. If you are using someone else’s email address, your application will be rejected. A completed application is required for your application to be considered and reviewed by the hiring manager. Do not leave blanks and do not skip the application questionnaire.
Human Resources Administrative Assistant (Part Time), up to 28 hours per week.
GENERAL DEFINTION OF WORK
Provides general office and administrative support in all functional areas of Human Resources and occasionally supports Benefits Administration and Risk Management. Responsible for providing excellent customer service to employees, department heads, managers, elected officials, applicants, vendors, and external contacts while addressing day-to-day human resources questions and requests for information.
Position reports to the Human Resources Director and will take direction from other HR Staff, Benefits Administrator and Risk Management.
ESSENTIAL DUTIES AND RESPONSIBILITIES includes the following. Other duties may be assigned.
Manages all file maintenance for Personnel files, Payroll files, Medical files. Scans and organizes all personnel documentation into online filing system.
Maintains and orders an adequate supply of stationery and office supplies.
Enters invoices and employee reimbursements into the City’s Tyler Accounting System according to GL schedule of accounts.
Completes Purchase Card agreements and submits to purchasing department following any credit card purchases.
Takes direction from HR staff regarding file maintenance.
Redacts personnel or payroll files in response to Open Records Requests.
Assists HR or Risk Management with required background checks through third party vendor and coordinates with HR staff on background investigation findings and adverse action letters, when needed.
Provides information to callers regarding job availability and application process.
Assists HR with I9 and E-Verify process and tracking on new hires as needed.
May assist Benefits Administrator during annual Open Enrollment project.
Demonstrates competency with the Dayforce HRIS, Payroll, ATS, Time & Attendance Systems or demonstrates ability to learn the Dayforce system.
Composes, types, and edits a variety of correspondence, reports, memoranda, and other material requiring judgment as to content, accuracy, and completeness.
Communicates effectively and courteously with City employees, Department Heads, Elected Officials and employment applicants, external vendors and others in person, in writing and by telephone.
Assists and provides backup to the HR Specialist with special projects, as assigned by the HR Director.
Manages all defined functions in areas assigned by the HR Director.
Understands State and Federal Labor Laws.
Is thoroughly familiar with and understands the Employee Handbook and Benefits Plans.
Maintains confidentiality regarding all Human Resources, Benefits or Payroll related work.
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES
Possesses strong business etiquette with a polished and professional appearance.
Ability to answer correspondence and explain Employee Handbook Policies.
Solid time management skills and ability to manage competing priorities and high-volume
workloads.
Ability to learn and adopt use of technology systems and software applications.
Ability to effectively present information and respond to questions from groups of employees and the general public.
Ability to add, subtract, multiply, divide and perform mathematical computations.
Solid Excel skills to build formulas and work with spreadsheets.
Solid understanding of timekeeping and HRMS systems.
Thorough knowledge of professional level administrative practices.
Knowledge of HR practices.
Knowledge of goals and objectives of the department.
Ability to plan, organize, and supervise comprehensive business and administrative services.
Ability to implement program changes in an efficient manner.
Ability to gather and interpret a wide variety of data.
Ability to coordinate tasks and activities.
Ability to monitor and analyze activities. Have a good reputation of confidentiality.
Ability to keep accurate records.
Ability to exercise good judgment in evaluating situations and making decisions.
Ability to use independent judgment and discretion to analyze and resolve problems.
Ability to maintain records and disseminate information as necessary.
Ability to establish and maintain effective working relationships.
Ability to analyze and resolve complex and sensitive problems.
Ability to multi-task with competing priorities.
Excellent human relations skills with the ability to communicate clearly, concisely, convincingly, courteously, and effectively, both orally and in writing, with people of diverse cultural and educational backgrounds, including elected officials and employees of all levels.
Ability to maintain poise under circumstance where the public and employees may be irate and unreasonable.
THIS PERSON WILL HAVE ACCESS TO HIGHLY CONFIDENTIAL INFORMATION. IT IS OF UTMOST IMPORTANCE THAT THIS PERSON BE ABLE TO MAINTAIN PRIVACY OF EMPLOYEE INFORMATION INCLUDING BUT NOT LIMITED TO PAYROLL DATA, EMPLOYEE CONTACT INFORMATION, PERSONAL INFORMATION, AND HEALTH INFORMATION.
EDUCATION, TRAINING, CERTIFICATION AND EXPERIENCE REQUIRED
High School Diploma or G.E.D. is required.
Some college coursework from an accredited college or university with relevant studies in business or related field is a plus.
PLUS a minimum of 1-year professional administrative support experience in a high-volume office setting, within a mid-sized organization of 500+ employees is required.
Prior admin experience as an HR Admin or HR Coordinator is a plus.
Prior experience with MS Office is required with advanced skills in MS Word, Excel and PowerPoint is required. Must possess intermediate Excel skills.
Prior experience utilizing an HRIS system such as Ceridian Dayforce, Workday, Ultipro, PeopleSoft, ADP, Paychex, Paycor, Paylocity or a similar system is preferred.
Valid Tennessee Driver’s License with a good record is required (or ability to obtain a Tennessee Driver’s License within 30 days of hire). Mileage reimbursement is provided for business use of personal vehicle, must provide proof of vehicle insurance limits of $100,000/$300,000.
PHYSICAL DEMANDS, WORK ENVIRONMENT, REASONABLE ACCOMMODATIONS
While performing the duties of this job, the employee is frequently required to talk or hear. The employee is also required to stand; walk; sit; use hands to finger, and to handle or feel objects, tools, or controls. Visual acuity is required for preparing and analyzing written or computer data, visual inspection involving small defects and/or small parts, use of measuring devices, operation of motor vehicles, determining the accuracy and thoroughness of work and observing general surroundings and activities.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Repetitive movements such as data entry, filing, bending, stooping. The employee must occasionally lift and/or move up to 25 pounds or more. This job is performed generally in an office environment using general office equipment. Must be able to operate motor vehicle to drive to other City locations for meetings. This job is performed generally in an office environment using general office equipment. Some travel between City offices is required to conduct meetings and do inspections. The noise level in the work environment is usually moderate to quiet. This position requires regular and reliable attendance and the employee’s physical presence at the workplace in order to perform the essential duties of this role.
It shall be the responsibility of the City of Lebanon Human Resources Director to assess the type(s) of reasonable accommodations which may be necessary to allow the individual to perform the essential functions of this role and to provide such necessary reasonable accommodations to a qualified individual with a disability, provided that nothing herein shall be construed to require the provision of reasonable accommodations if doing so will impose an undue hardship on the employing agency or a direct threat to the safety of himself/herself or others.
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Title: School Administrative Assistant – Inspire Connections Academy
Company: Connections Education
Location: Boise, ID
