Overview
School Coordinator/ Administrative Assistant Jobs in Lincoln, NE at Lincoln Medical Education Partnership
Description
Have you considered investing in your community? Pinal County is a beautiful place that needs passionate people who want to help others and make a difference in their lives.
Public service is a rewarding career choice; not only does it provide an immense sense purpose it also impacts you financially as well. We may not be the most competitive on salary, but we offer an amazing value to our employees including highly sought after retirement plans, paid sabbaticals every five years and extremely affordable benefit costs. In the long run, Pinal County is an excellent choice to fulfill your heart and soul along with funding your retirement!
Working at Pinal County is an investment in YOU. Apply today and find out why Pinal County is more than just a job. Read more about the position and see if it is a good match for you. We are growing so be sure to check out all of our other opportunities as well!
An Employer that Values Each Employee and Prioritizes a Work Experience that Provides Ample Time for Stress Reduction and Work Life Balance.
Paid Vacation And Sick Leave
15 Vacation Days Accrued Annually Starting Day One
After Three (3) Years of Service 18 Vacation Days Accrued Annually
After Five (5) Years of Service 20 Vacation Days Accrued Annually
Ten Paid Holidays + One Paid Floating Holiday to Use as You Wish
13 Sick Leave Days Accrued Annually Starting Day One
Paid Sabbaticals Every Five (5) Years
Two Week Sabbatical After Five Years of Continuous Service
Three Week Sabbatical After Ten Years of Continuous Service
Four Week Sabbatical After Fifteen Years of Continuous Service
Four Week Sabbaticals Every Five Years After Fifteen Years of Continuous Service
Comprehensive Wellness Program
Quarterly Wellness Challenges
Vision Exams and Optometry Events Onsite
Vaccination Clinics
Onsite Mammogram and Prostate Screening Events
Skin Cancer Screening Events Onsite
Biometrics and Health Screening Events Onsite
Financial Health and Retirement Planning Events Onsite & Online
Fitness Resources and Onsite Sessions Like Yoga and Tai Chi
Retirement Plans with Generous Employer Contributions – Guaranteed Lifetime Benefit!
Variety of Top Tier Affordable Medical Plans – Six Different Medical Plans to Choose From
Some Medical Plans with Zero Employee Premium Cost
Dental and Vision Plans
Tuition Reimbursement Program
Alternative Work Schedules
Telehealth
Qualified Employer for the Public Service Loan Forgiveness Program through the Dept of Education
Employee Assistance
Program with Ongoing Training & Development Options
Civil Service Leave
VanPool Options
Short-Term Disability – Employer Paid
Basic Life Insurance – Employer Paid
Flexible Spending Accounts for Dependent Care and Medical Expenses
Suite of Voluntary Benefits including additional Life, Accident, Critical Illness & Cancer Insurance
Plus, work with an amazing team of people who are committed to making Pinal County a great place for its citizens and its employee
Working at Pinal County is an investment in YOU.
Apply today and find out why Pinal County is more than just a job.
Before you apply, watch this video to learn helpful tips to completing an application at Pinal County:
Application Tips
Read more about the position and see if it is a good match for you:
JOB SUMMARY
Perform varied administrative work of moderate difficulty supporting the activities of the Clerk of the Board and the Board of Supervisors, act in absence, or on behalf of, the Clerk of the Board or the Deputy Clerk of the Board to facilitate and execute the performance the duties and functions of the office of the Clerk of the Board as prescribed in ARS 11.241, and work closely with the Clerk of the Board to facilitate effective communications under limited supervision.
Example of Duties
Work in this classification requires an individual to be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary classification functions herein described. Since every duty associated with this classification may not be described herein, employees may be required to perform duties not specifically spelled out in this classification description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this description.
TYPICAL CLASSIFICATION ESSENTIAL DUTIES:
Provides administrative support for the Clerk’s office; screens telephone calls, mail, e-mail, and other communications and initiates appropriate action/response; records and transcribes dictation; types, composes, edits, or proofreads various documentation; maintains the clerks departmental calendars and schedules meetings, appointments, interviews, or other activities; and coordinates all departmental travel arrangements, accommodations, conference registrations.
Answer general and non-routine questions from County Departments, other agencies and the public concerning Board actions and County functions.
Compile and evaluate social, historical, and economic data, which relates to issues being considered by the Board
Coordinate and supervise selected functions in support of the Clerk of the Board and the Board of Supervisors.
Assist in the preparation of Board of Supervisors meeting agenda’s and assure all agenda’s are posted in accordance with the Open Meeting Law.
Assure contracts and other documents submitted for Board approval are accurate and approved through the electronic agenda system by those departments who need to approve them.
Process all documents approved or disapproved by the Board of Supervisors.
Scan and/or record all contracts, grants, resolutions, and files all other official documents maintained by the Clerk of the Board pertaining to actions taken by the Board of Supervisors in accordance with retention guidelines of Arizona State Library Archives.
Receive and process all Notice of Claims and Lawsuits.
Coordinate and administer the activities of the Board of Equalization as mandated by Arizona Revised State Statute.
Provide administrative support to the Internal Audit Committee attending meetings, taking minutes and keeping records, preparing agendas, summaries and minutes, filing and preserving material, mailing final action of all correspondence and notices, website updates, publication and posting requirement, assisting departments with Internal Audit recommendations for the BOS agenda.
Maintain the list of Boards and Commissions, notify the Board of Supervisors when an appointment/reappointment is necessary, and update the working list as well as the list on the Web.
Assist with development and implementation of operations and special projects.
Respond to calls from the public by finding answers to questions and/or referring queries to appropriate department or county employee and follow-up to ensure issue has been appropriately addressed.
Provide administrative support as needed to district offices of the Board.
Prepare reports and maintain official records.
Analyze departmental financial or project data and make recommendations.
Answer questions and provide information to the public and county officials concerning meeting agendas, minutes, and other items regarding statutes, rules, and publications of the Board of Supervisors.
Act as liaison with other governmental agencies and the public on matters related to County programs and activities.
Maintain calendars and schedules of activities, meetings, and various events, set meetings and appointments, coordinate activities with other County departments, the public, and outside agencies, and ensure that meeting facilities are prepared.
To promote and adhere to the workplace values of accountability, commitment, and teamwork to help enrich lives beyond expectation.
Maintain absolute confidentiality of work-related issues, customer records and restricted County information.
Perform other related duties as required.
Minimum Requirements
MINIMUM REQUIREMENTS TO PERFORM WORK:
High school diploma or related field.
Five (5) years of experience in high level secretarial/administrative support work.
Or an equivalent combination of relevant education and/or experience may substitute for the minimum requirements.
Preferred Qualifications:
Valid Arizona State Driver’s License.
Notary Public certification may be required.
Supplemental Information
Knowledge, Skills and Abilities:
Knowledge of staff research work, business English, and report writing.
Knowledge of records management operations.
Knowledge of statistical surveying techniques and their application.
Knowledge of guidelines, regulations, and statutes affecting the department.
Knowledge of office management processes and procedures.
Knowledge of general business operations and functions related to office management.
Ability to represent the department or division.
Ability to analyze issues, independently make decisions and exercise good judgment in administrative management tasks.
Ability to follow written and verbal instructions.
Ability to maintain complex records efficiently and accurately and to prepare clear and concise reports.
Ability to communicate effectively orally and in writing.
Ability to maintain effective working relationships with other County employees, supervisory personnel, elected officials and the public.
PHYSICAL DEMANDS:
The work is light and requires exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force to move objects. The work also requires the ability to finger, perform repetitive motion, lift, pull, push, stoop, hear, speak, walk, operate motor vehicles, and demonstrate mental and visual acuity.
WORK ENVIRONMENT:
Work is performed in a dynamic environment that requires the ability to be sensitive to change and responsive to changing goals, priorities, and needs.
NOTICE TO APPLICANTS:
We appreciate your interest in our employment opportunities. At Pinal County, we value professionalism and treating others with respect. If these values are not demonstrated throughout the application and interview process we reserve the right to remove your candidacy from consideration and may impact your future Pinal County applications.
The hiring salary for this position is dependent upon experience, qualifications and position funding; starting salaries above the first quartile require additional approval.
*Pinal County does not participate in STEM Optional Practical Training (STEM OPT)*
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Title: School Coordinator/ Administrative Assistant
Company: Lincoln Medical Education Partnership
Location: Lincoln, NE
