Overview
School Office Manager Jobs in Norfolk, Virginia, USA at Norfolk Public Schools
Position: School Office Manager I
Full-Time and Permanent;
Non-Exempt; 7.5 Hours/Day; 252 Days/Year; 12 Months/Year;
Grade JJ
General Responsibilities
This position is responsible for assisting the School’s Administrators with routine and complex supervisory and administrative tasks; including complex bookkeeping and clerical work, as well as extensive financial management responsibilities. This position also handles personnel documents, including student and staff records that require strict confidentiality. Advanced computer knowledge and writing skills are also required.
Education and Experience
An Associate’s Degree and two (2) years of directly related experience as a supervisor or office manager are required. Experience managing the school’s budget is also necessary, along with a minimum of two (2) years of customer service experience, or an equivalent combination of education and experience.
Essential Job Functions
Process school financial records, reconcile complex financial management programs, including collecting and receipting for monies, preparing checks for payments, posting receipts and disbursements to accounts, reconciling bank statements, and preparing monthly financial statements.
Maintain records of staff absences and leave requests.
Check in substitute teachers, issue keys, and advise on lesson plans and schedules.
Assist administrators in arranging classroom coverage if substitute teachers are not present.
Process, verify, and maintain payroll records for part-time personnel.
Calculate and prepare financial and statistical reports for administrators.
Coordinate the work of clerical, secretarial, and administrative support personnel.
Oversee secretarial duties for school administrators.
Manage the school office, coordinating school-wide clerical activities.
Review all outgoing correspondence for formatting, spelling, punctuation, and grammar prior to submission for signature.
Supervise clerical staff, assigning duties and reviewing completed work for accuracy and completeness.
Assist the principal with daily correspondence, maintain the principal’s calendar, coordinate meetings and conferences, and schedule dates, times, and locations while notifying attendees.
Schedule conference registrations as necessary, including travel and hotel arrangements.
Assist with screening telephone calls for the principal and managing regular mail.
Ensure that the school maintains student information in accordance with local, state, and federal laws, codes, policies, guidelines, and rules.
Attend meetings and conferences when needed.
Research and develop material for official school functions; maintain control records on incoming correspondence and action documents, and follow up on work in progress to ensure timely response or action.
Administer to sick students in the absence of the school nurse; dispense medication to students and maintain a medication log.
Perform related work as required or assigned.
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Title: School Office Manager
Company: Norfolk Public Schools
Location: Norfolk, Virginia, USA
Category: Administrative/Clerical (Education Administration, Administrative Management, Healthcare Administration)
