Overview
Seasonal Administrative Assistant Jobs in Vero Beach, FL at Rehmann
Brand: Bath & Body Works
Location: Reynoldsburg, OH, US
Location Type: On-site
Job ID: 04JIX
Job Area: Facilities
Employment type: Full-time
Description
At Bath & Body Works, everyone belongs. We are committed to creating a diverse, equitable and inclusive culture focused on delivering exceptional fragrances and experiences to our customers. We focus on recruiting, retaining, and advancing diverse talent where our associate population is as diverse as the communities we serve, live and work. In addition, we work to improve our communities and our planet in a way that will make us proud for years to come because we believe the world is a brighter, happier place when everyone has access to the things that make them happy.
Provide the required resources to support the Maintenance team in various projects and initiatives. Operations Administrator will perform a variety of tasks including but not limited to building reports within MP2 software, Purchasing, Financial control and reporting, creating, and manipulating Microsoft Word, Excel, Power Point and Access files, data entry and perform other duties and responsibilities as required.
Responsibilities
Create and maintain files using MP2 and eMaint reporting module
Create and maintain various Microsoft Excel, Word, Power Point, Visio and Access files
Financial control and reporting – verifying monthly general ledgers and tracking actual spend against budgeted amounts
Purchasing & Receiving – conveyor, forklift, HVAC, building parts and misc. services
Processing Invoices – verifying against PO’s and account coding invoices for items purchased
Inventory Management – investigating problems and making adjustments to inventory levels using Infor’s MP2 or eMaint software
Call Center and Dispatching – receive and dispatch calls using excellent customer service skills
File Management – maintaining physical and electronic files in a neat orderly fashion
Asset Management – maintaining asset data in MP2 software and various Microsoft files
GSM monitoring – graphic systems monitoring of the conveyor system
Administrative duties for Maintenance Leadership – presentations and organizational charts…
Maintaining Org Charts in Microsoft Visio
Creating Quarterly Newsletter
Qualifications
Qualifications & Experience
3-5 years in an administrative support role
Highly computer proficient in Microsoft Office (Excel, Word, Power Point)
Proficient with formulas used in Microsoft Excel (Vlookup, Pivot Tables, etc)
Proven interpersonal and organizational skills
Exceptional math skills
Knowledge of MP2 or eMaint maintenance management software is a plus
Financial accounting experience is a plus
Education
Associate’s Degree or an equivalent combination of education and experience sufficient to optimally perform the essential duties of the job as listed above.
Core Competencies
Lead with Curiosity & Humility
Build High Performing Teams for Today & Tomorrow
Influence & Inspire with Vision & Purpose
Observe, Engage & Connect
Strive to Achieve Operational Excellence
Deliver Business Results
Benefits
Bath & Body Works associates are the heart of our business. That’s why we’re proud to offer benefits that empower you to Dream Bigger & Live Brighter. Benefits for eligible associates include:
Robust medical, pharmacy, dental and vision coverage. Plus, access to our onsite wellness center and pharmacy located at the Columbus, OH home office.
401k with company match and Associate Stock Purchase program with discount
No-cost mental health and wellbeing support through our Employee Assistance Program (EAP)
Opportunity for paid time off and paid parental leave. Plus, access to family and lifestyle programs including an inclusive family building benefit, childcare discounts, and home, auto and pet insurance.
Tuition reimbursement and scholarship opportunities for post-secondary education programs
40% merchandise discount and gratis that encourages you to come back to your senses!
Visit bbwbenefits.com for more details.
We are an equal opportunity and affirmative action employer. We do not make employment decisions based on an individual’s race, color, religion, gender, gender identity, national origin, citizenship, age, disability, sexual orientation, marital status, pregnancy, genetic information, protected veteran status or any other legally protected status, and we comply with all laws concerning nondiscriminatory employment practices. We are committed to providing reasonable accommodations for associates and job applicants with disabilities. Our management team is dedicated to ensuring fulfillment of this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, associate activities and general treatment during employment. We only hire individuals authorized for employment in the United States.
Application window will close when all role(s) are filled.
Title: Seasonal Administrative Assistant
Company: Rehmann
Location: Vero Beach, FL
