Overview
Seasonal Administrative Support Specialist Jobs in San Antonio, TX at Hunt MH Shared Services LLC
Administrative Program Specialist: International Scholarships and Admissions Coordinator
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Please see Special Instructions for more details.
To ensure full consideration, applications must be received by April 4, 2025. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.
Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for this position. Cover letters are optional for this position and will not be used for evaluating your qualifications.
Equivalent required experience is based on full-time equivalent (40 hours per week).
PLEASE NOTE: If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties.
Typically, the starting salary is at the lower end of the salary range.
For additional information please contact: Marigold Holmes, [email protected]
We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at [email protected].
Position Details
Position Information
Department
INTO OSU Program (INT)
Classification Title
Administrative Program Spec
Job Title
Administrative Program Specialist: International Scholarships and Admissions Coordinator
Appointment Type
Classified Staff
Job Location
Corvallis
Benefits Eligible
Full-Time, benefits eligible
Remote or Hybrid option?
Employment Category
Regular
Job Summary
This recruitment will be used to fill one full-time Administrative Program Specialist: International Scholarships and Admissions Coordinator for the International Admissions office at Oregon State University (OSU).
The Administrative Program Specialist (International Scholarships and Admissions Coordinator) is housed in the OSU International Admissions office and reports to the Director of International Admissions. The position manages the administration of Oregon State University’s recruitment and retention tuition remission and Foundation scholarships for international students and supports the operations of international admissions. The position represents and communicates admissions and scholarship offerings, requirements, and eligibility to students and stakeholders. The employee works closely with senior leadership in the Office of International Services, International Admissions, INTO OSU and the OSU Scholarship office to provide analysis and reporting of scholarship trends for strategic consideration, increase campus awareness of internationally related scholarships, and to ensure the use of best practices to accomplish the goals of the University and the specific scholarship programs. This position must develop, retain, and document institutional knowledge and best practices related to these scholarship portfolios. This position represents OSU international scholarships on university wide committees and with recruitment stakeholders through the INTO OSU partnership. The position will also assist with special projects related to international admissions including, but not limited to processing application materials and responding to public inquiries.
Why OSU?
Working for Oregon State University is so much more than a job!
Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.
FACTS:
Top 1.4% university in the world
More research funding than all public universities in Oregon combined
1 of 3 land, sea, space and sun grant universities in the U.S.
2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
7 cultural resource centers that offer education, celebration and belonging for everyone
100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates
35k+ students including more than 2.3k international students and 10k students of color
217k+ alumni worldwide
For more interesting facts about OSU visit: https://oregonstate.edu/about
Locations:
Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.
Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.
Total Rewards Package:
Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:
Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
• Free confidential mental health and emotional support services, and counseling resources.
Retirement savings paid by the university.
A generous paid leave package, including holidays, vacation and sick leave.
Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.
Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.
Key Responsibilities
30% SCHOLARSHIP ADMINISTRATION
Responsible for administration of OSU international scholarship portfolio, including recruitment and retention scholarships for international students and need based scholarships for enrolled students. Administration includes working in conjunction with senior leadership in the Office of International Services, International Admissions, INTO OSU, the OSU Scholarship Office, the Office of Financial Aid, and other OSU partners to ensure administrative consistency and development of sustainable policies, guidelines, and processes.
Research, recommend, develop, and document best practices for all processes, policies, and procedures related to OSU international scholarships.
Maintain appropriate scholarship records and provide cyclical report on status of all scholarships to senior leadership.
Develop and implement, in conjunction with supervisor and/or other senior leadership, an assessment plan for periodic evaluation and effectiveness of all OSU international scholarships.
Analyze and report on scholarship usage and trends as directed by OSU senior leadership for use in strategic scholarship planning. In coordination with the Director of International Admissions and the Director of International Services, administer OSU and relevant external recruitment and retention scholarship programs and implement awarding strategies to support enrollment goals.
Maintain and update all scholarship applications, contracts, promotional materials, information, and resources
Responsible for staying up to date on educational practices and academic policy regarding INTO OSU and OSU international scholarship programs and financial literacy for international students.
Support the INTO OSU Marketing/Recruitment and OSU International Student Advising teams’ work with prospective and current students as it relates to scholarship issues.
Work collaboratively with campus partners to award programmatic, college and departmental scholarships in the scholarship management system and to develop best practices.
Maintain scholarship profiles in OSU’s scholarship management system. Work with Business Affairs to notify international students of tax withholding for taxable scholarships/fellowships and respond to general questions.
Serve as point person on central OSU scholarship committees and as a resource as it pertains to administration of international scholarship and the development/implementation of the OSU scholarship management system.
Serve as point person for OSU Scholarship Office and OSU Foundation as it pertains to scholarship audits. Work with contacts from these offices to make changes when necessary in order to achieve best use of scholarship funds.
25% AWARDEE MAINTENANCE
Conduct pre-screening for scholarship eligibility and make award decisions in conjunction with relevant scholarship committee; notify applicants of award status; collect and maintain awardee signed contracts.
Verify continued eligibility of current award recipients from term to term; notify awardees throughout the year of changes to award based on eligibility.
Maintain quarterly awardee information and relevant documentation in University systems. Manage disbursement of awards in the OSU Reimbursement and Scholarship System and the INTO Salesforce system.
Audit quarterly disbursements of funds in OSU systems to monitor changes in enrollment that impact awards.
Work with relevant IT Teams to ensure scholarship awarding and notification systems reflect international scholarship offerings
20% COMMUNICATION & OUTREACH
Provide outreach and respond to inquiries from students and stakeholders who have various identities, cultural and linguistic backgrounds, communication styles and expectations, regarding OSU and INTO OSU international scholarships availability, eligibility, deadlines, and application processes.
Report on scholarship account budgets and balances as requested. Work with the OSU Foundation to communicate with donors in relation to award updates, changes, and acknowledgment from awardees.
Represent OSU international scholarships to INTO OSU recruitment, campus and community stakeholders through presentations, events, and information sessions for a diverse audience with varying needs.
Work with stakeholders to develop relevant strategies to promote OSU, INTO OSU and relevant external international awards to stakeholders.
25% International Admissions Support
Assist with international enrollment management tasks and duties, including processing application materials and updating student files.
Assist with international student orientation and other student facing events
Perform additional related duties as assigned.
Occasional evening and weekend work required depending on project and timelines.
What We Require
Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations; OR an equivalent combination of training and experience. One year of postsecondary education may be substituted for up to one year of the experience.
What You Will Need
Demonstrated ability to take initiative and complete projects independently.
Demonstrated skills in planning, prioritizing, and determining options/making recommendations.
Experience working with scholarships and/or administration of budgets.
Demonstrated ability to communicate successfully and inclusively, and providing guidance on relevant policies, both in writing and verbally, with a diverse audience.
Demonstrated attention to detail; precision in proofreading and accuracy in all data management and correspondence.
Experience providing excellent customer service to a diverse and broad group of stakeholders with varying backgrounds, needs, and identities in a fast-paced, demanding environment.
Ability to work with others from diverse cultures who have various levels of English proficiency.
Proficiency using Microsoft Word, Microsoft Excel, and Adobe PDF.
Experience using databases and/or customer relationship management software.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
What We Would Like You to Have
Experience working in a university environment.
Knowledge of Banner and Salesforce applications
A demonstrable commitment to promoting and enhancing diversity.
Experience exercising sound independent judgment, while implementing problem solving and critical-thinking skills.
Experience applying policy standards after extensive research while dealing with situations that may include significant ambiguity.
Experience working with international populations.
Working Conditions / Work Schedule
Typical office environment; standard office hours with some evenings and weekend engagements.
Pay Method
Hourly
Pay Period
16th – 15th of the following month
Pay Date
Last working day of the month
Min Salary
$21.42
Max Salary
$32.55
Link to Position Description
https://jobs.oregonstate.edu/position_descriptions/106306
Posting Detail Information
Posting Number
P05192CT
Number of Vacancies
1
Anticipated Appointment Begin Date
05/01/2025
Anticipated Appointment End Date
Posting Date
03/21/2025
Full Consideration Date
04/04/2025
Closing Date
04/11/2025
Indicate how you intend to recruit for this search
Competitive / External – open to ALL qualified applicants
Special Instructions to Applicants
To ensure full consideration, applications must be received by April 4, 2025. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.
Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for this position. Cover letters are optional for this position and will not be used for evaluating your qualifications.
Equivalent required experience is based on full-time equivalent (40 hours per week).
PLEASE NOTE: If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties.
Typically, the starting salary is at the lower end of the salary range.
For additional information please contact: Marigold Holmes, [email protected]
We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at [email protected].
Supplemental Questions
Title: Seasonal Administrative Support Specialist
Company: Hunt MH Shared Services LLC
Location: San Antonio, TX
