Overview
Secretary Jobs in Florence, CO at US Justice, Bureau of Prisons/Federal Prison System
About Us:
Hi. We’re Keller Williams Greater Seattle. Keller Williams as a brand is known for its training, we were rated on the of the top training companies in the world. We’re also known for our technology and incredible culture. In fact, most recently we were rated #1 for workplace culture by Indeed.com. Yep! That’s us. We’re a lot of fun! Locally, we’re a laid-back, successful, but humble, group of go getters. We’re about 200+ brokers strong, we’re located right in Wallingford near great coffee shops, and restaurants. We pride ourselves on our comradery, team spirit and generosity. We’re locally owned and operated and have some strong roots here. When we’re not working, we enjoy spending time with our families, our dogs, and having fun!
About You:
Meticulous through and through, you are deeply committed to completing tasks the right way with a high degree of quality and attention to detail. Marie Kondo is your kindred spirit; you love organization and the idea of scrubbing systems and databases excites you. You have laser focus and have no trouble putting on your blinders to power through in busy and distracting environments. You’ve often been told you thrive under pressure and are talented multi-tasker. You keep more plates spinning than a juggler, and as someone who never backs down from a challenge you have no problem when another plate is thrown your way. A team player who loves to help others, you see the bigger picture and understand the role you play. Inquisitive by nature, you are a hunter and gatherer of information and resources driven by your desire for continuous growth.
Essential duties and responsibilities
The first face clients see when they come to our office, the Front Office Administrator is responsible for creating a welcoming environment for all guests. With a hand in all parts of the office, the Front Office Administrator assists with many day-to-day activities ensuring they go off without a hitch. The Front Office Administrator assists with a myriad of projects, supporting the leadership team in achieving its goals and growing the office to its highest potential.
Reception
Greet all guests, creating a warm and welcoming environment
Answer incoming calls and emails, forwarding to the appropriate party in a timely manner
Act as the Office Information Guide, answer questions and point agents in the right direction
Log outgoing pick-ups for couriers, clients, etc.
Distribute mail and packages
Manage conference room schedules
Open and close the office
Administrative
Manage and oversee a virtual assistant
Manage and schedule broker onboarding meetings with staff, and process agent onboarding and exits
Manage and grow the Preferred Vendor Program for the office including scheduling events and acting as a liaison between vendors and the office.
Prepare materials for internal training and events and assist with set-up as needed
Ensure supplies are stocked throughout the office and complete a monthly supply order
Maintain visual standards throughout the office
Submit facility requests to building management
Draft weekly team meeting slides
Update awards, recognition and profit share information throughout office and communicate monthly awards
Assist with updates to KWGS lobby and conference room slides
Assist with reservation and travel arrangements when necessary
Prepare production reports as needed
Send correspondence to guest speakers
Marketing
Create and update class fliers and calendars throughout office
Oversee and execute the Market Center Event & Training Marketing calendar
Update and post weekly market stats to KWGS social media profiles
Draft and post monthly production awards to KWGS social media profiles
Draft and post monthly profit awards to KWGS social media profiles
Draft and post monthly capper announcements to KWGS social media profiles
Draft and post new agent announcements to KWGS social media profiles
Design and order new broker collateral (i.e. business cards and signs)
Create market update fliers for KWGS broker use
Assist with Market Center events as needed
Produce flyers for event and training promotion
Manage and edit the online video library
Create monthly and weekly visual calendars and schedule them to be sent through Mailchimp
Knowledge/Skills
Calm under pressure
Outgoing and personable
Service-based attitude, hospitality experience a plus
Strong organizational skills
Knowledge of MS Products including PowerPoint. Word, and Excel required
Knowledge of Canva required
Able to work a multi-line phone system
Strong written and verbal communication skills
Able to work with all personality types
Able to re-prioritize throughout the day
Learning based
Real estate license preferred, but not necessary
Job Type: Full-time
Pay: From $22.00 per hour
Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Experience:
Customer service: 2 years (Preferred)
Work Location: In person
Title: Secretary
Company: US Justice, Bureau of Prisons/Federal Prison System
Location: Florence, CO
