Overview
Secretary 9 – Jackson District Office Jobs in Jackson, MI at State of Michigan
Office Administrator -DET
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Job ID
10083012
Location
Glendale, California, United States
Business
Disney Entertainment Television
Date posted
Mar. 21, 2024
Job Summary:
Disney Entertainment Television (DET) has a costume warehouse in Glendale, CA that maintains over 600,000 items of clothing, jewelry and accessories for rent to television series, feature films, and commercials. The costume department is part of the Production Shared Services organization within DET. The department is available to both Disney and third-party productions. The inventory is comprised largely of pieces from Disney television productions that are given to the shop at wrap. This process enables The Company to reuse the assets across multiple projects. We are seeking an Office Administrator to join our costume department.
Job Summary:
The Office Administrator position handles the administrative aspects of running the Disney Entertainment Television Costume Department. This job partners with the Costume Supervisor in an administrative capacity to manage the department’s records, invoices, payroll and other administrative functions. The Office Administrator is not a stepping stone toward a career as a costumer, however it is critical in the operation of this important resource that we provide to our shows and the industry.
This position will work directly with our customers from television, feature films, and commercials to:
Establish accounts to rent costume inventory
Identify responsible billing party
Confirm credit status
Confirm applicable formula discount if any from established discounting terms
Maintain rental records
Check-in/Check-out of costume rentals in database
Track all Loss & Damage of rented items
Track rentals episodically, daily, weekly by season, by feature length film, and by television pilot as needed
Invoicing/Billing
Report rentals to customer costume crew or accounting personnel
Collect payment via Credit Card or invoicing through Corporate Accounting to customers
Payroll
Collect daily time card records for in-house union costume crew
Submit payroll weekly to Corporate Accounting
Create start and stop paperwork for daily hire in-house costume crew
Technology
Act as liaison between department and IT to troubleshoot issues for the department
Test and implement upgrades to the department’s rental tracking system, RTPro
Office Administration
Maintain department purchasing card (p-card) and manage purchasing of office supplies
File expense reports, review G/L reports, send monthly rental reports to management
Maintain relationships with vendors who support costume department (software, dry cleaning, facilities, etc.), arranging and paying for services as needed
Responsibilities:
Daily routine efforts include working with customers (costume crew and accounting personnel) in-person, on the phone, and via email to manage the rental accounts of those customers.
This position will also work with the union Disney Entertainment Television Costume Supervisor and Crew on location as needed in their support of rental customers.
This position also manages the daily needs of the department concerning supplies, services, and maintenance required from third parties or building management at TWDC.
The Office Administrator will independently be managing routine needs and purchases.
Basic Qualifications:
Minimum 3 years of experience in an office administration role (preferably with accounting or billing experience)
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Detail-oriented with strong interpersonal and organizational skills
Excellent written and verbal communication skills
Ability to work in-person 5 days a week in Glendale, CA
Preferred Qualifications:
Experience working in the entertainment industry, ideally in a production or production finance role
Previous work experience in television production with a costume department
Experience using SAP for Purchase Orders, Time Keeping, OPAC-SAP Cross Reference
Experience using RT Pro for invoicing
Previous work experience in customer service and payments
Preferred Education:
Bachelors degree or equivalent experience
The hiring range for this position in Glendale, CA is $63,400 to $85,000 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.
Title: Secretary 9 – Jackson District Office
Company: State of Michigan
Location: Jackson, MI
