Overview
Secretary/Administrative Assistant Jobs in Oklahoma City, OK at First Rate Title LLC
Newmark Group, Inc. (Nasdaq: NMRK), together with its subsidiaries (“Newmark”), is a world leader in commercial real estate, seamlessly powering every phase of the property life cycle. Newmark’s comprehensive suite of services and products is uniquely tailored to each client, from owners to occupiers, investors to founders, and startups to blue-chip companies. Combining the platform’s global reach with market intelligence in both established and emerging property markets, Newmark provides superior service to clients across the industry spectrum. For the year end December 31, 2023, Newmark generated revenues of approximately $2.5 billion. As of March 31, 2024, Newmark’s company-owned offices, together with its business partners, operate from approximately 170 offices with 7,600 professionals around the world. To learn more, visit nmrk.com or follow @newmark.
Job Description:
Professional, skilled, personable and polished Administrative Assistant needed for very busy real estate office.
Supports Executive MD and 2 Senior MDs.
Overtime is mandatory for this position, late nights and occasional weekend work.
Must be flexible and detail oriented and able to work with high level brokers in a high energy environment.
Essential Job Duties:
Prepare letters, proposals, charts, tables and other documents using various software packages.
Create moderately complex correspondence, spreadsheets and presentations.
Prepare and process expense forms.
Create and maintain marketing materials to include flyers, etc.,
Provide support through copying, faxing, scanning, and mailings as requested.
Must be flexible and able to work with different teams/staff/departments as needed.
Prepare items in relation to meetings, including but not limited to: creation and assembly of documents for distribution, update reports, etc.
Schedule and organize meetings, conference calls and appointments.
Coordinate travel arrangements including air reservations, scheduling options, hotel reservations, and car rental reservations.
May perform other duties as assigned
Skills, Education and Experience:
High School diploma required; Bachelor’s or Associates degree preferred
Minimum 2 years’ experience as an Administrative Assistant, related industry experience a plus
Proficiency in Microsoft Word, PowerPoint, Excel, Outlook and internet research skills
Excellent written and verbal communication skills
Ability to prioritize multiple high priority projects
Ability to work independently as well as part of a team
Ability to maintain discretion regarding personnel and industry-related matters
Ability to interact successfully with all levels of company
Must be detail oriented to ensure accurate deliverables
Highly motivated and strong work ethic
Benefits and Perks:
Industry leading Parental Leave Policy (up to 16 weeks)
Generous healthcare
Bright Horizons back-up care program
Generous paid time off
Education reimbursement
Referral Program
Opportunities to network and connect
Benefits/perks listed may vary depending on the nature of your employment with Newmark and the job location
Working Conditions : Normal working conditions with the absence of disagreeable elements
Note: The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.
Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.
Title: Secretary/Administrative Assistant
Company: First Rate Title LLC
Location: Oklahoma City, OK
