Overview
Secretary/Administrative Assistant Jobs in Wesley Chapel, FL at Discovery Academy of Science Charter School Pasco Campus
Discovery Academy of Science is an “A” rated STEM-focused public charter K-8 school seeking a friendly, organized, and detail-oriented Secretary / Administrative Assistant to manage daily front office and administrative office functions while providing support to the Project Coordinator.
This position will be based at our Front Office located at The Shops at Wiregrass in Wesley Chapel, Florida. The ideal candidate is professional, dependable, organized, and able to manage multiple priorities while providing excellent customer service, maintaining accurate records, and handling confidential information.
Responsibilities:
Front Office Responsibilities
- Serve as the primary point of contact for phone calls, emails, and general inquiries.
- Provide professional and friendly assistance to families, staff, vendors, and community members.
- Manage incoming correspondence, including emails, letters, packages, and office communications.
- Maintain a welcoming, organized, and professional office environment.
- Manage daily administrative office tasks and ensure smooth office operations.
- Maintain electronic and paper filing systems.
- Prepare reports, forms, and administrative documents.
- Update databases, records, and tracking documents.
- Assist with data entry and document management.
- Support administrative processes related to school planning and development.
Student Enrollment Tracking & Support
- Maintain accurate student enrollment records and tracking systems.
- Update enrollment databases, spreadsheets, and reports.
- Assist with organizing enrollment documentation and records.
- Track enrollment progress and provide updates as needed.
- Communicate with families regarding enrollment-related information and documentation.
- Maintain organized enrollment files and records.
Project Coordinator Support
- Provide administrative support to the Project Coordinator as needed.
- Assist with project planning, tracking, and follow-up activities.
- Maintain project files, documentation, schedules, and records.
- Assist with preparing reports, presentations, meeting materials, and project updates.
- Track project tasks, deadlines, and action items.
- Coordinate communication with vendors, partners, and internal teams.
- Assist with organizing meetings, agendas, notes, and follow-up documentation.
Confidentiality & Compliance
- Maintain confidentiality of organizational, staff, family, and enrollment information.
- Handle documents and communications with professionalism and discretion.
- Follow organizational policies and administrative procedures.
Qualifications & Required Skills:
- High school diploma or equivalent required; associate degree preferred.
- Previous experience as a secretary, administrative assistant, front office assistant, receptionist, enrollment assistant, project assistant, or similar role preferred.
- Experience supporting office operations, enrollment processes, projects, or educational organizations is a plus.
- Excellent written and verbal communication skills.
- Strong customer service skills and professional communication style.
- Strong organizational skills with the ability to multitask and prioritize responsibilities.
- Strong attention to detail and ability to maintain accurate records.
- Ability to work independently and as part of a team.
- Strong computer skills, including Microsoft Office applications.
- Proficiency with Microsoft Excel, including creating spreadsheets, tracking documents, and reports.
- Experience with Google Workspace (Google Drive, Docs, Sheets, Calendar) is preferred.
- Ability to learn and utilize new technology systems and online platforms.
- Ability to maintain confidentiality and professionalism.
Job Details:
Job Type: Full-time
Position Type: 12-month position
Schedule:
Monday to Friday
8-hour shift
Benefits:
- Health insurance
- 401(k)
- Paid time off
Work Location:
In person
Pay: From $40,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
Title: Secretary/Administrative Assistant
Company: Discovery Academy of Science Charter School Pasco Campus
Location: Wesley Chapel, FL
Category:
