Overview
Secretary Associate Jobs in Augusta, ME at State of Maine
Full Job Description
Department of Labor – Bureau of Rehabilitation Services – Division for the Blind and Vsually Impaired
Job Class Code:6558
Grade: 15 (Administrative Services)
Salary: $36,899 – $51,105
Location: Augusta, ME
Opening Date: March 4, 2024
Closing Date: March 18, 2024
Are you an organized and motivated individual? Do you have strong communication skills? If so, the Secretary Associate position with the Division for the Blind and Visually Impaired (DBVI) may be a great job for you!
DBVI provides a wide range of services and supports to individuals who are blind and visually impaired and their families. This position provides administrative support to the DBVI team. DBVI is looking for an in-person full-time Secretary Associate based in our Central Office in Augusta.
Primary responsibilities include:
Completes clerical tasks including letter writing, data entry, filing, and electronic case file management.
Processes payments and manages ordering of supplies.
Serves as a designated procurement cardholder.
Answers and directs phone calls from a variety of stakeholders.
Maintains personnel files.
Develop and recommend new work methods and administrative policies/procedures to improve existing work practices.
Researches, compiles, and analyzes complex information to reach a conclusion and/or make recommendations.
Advises supervisor regarding the work/operations and acts as “troubleshooter”.
Skills or knowledge required:
Strong interpersonal, oral, and written communication skills.
Flexibility and problem-solving skills.
Ability to work well as a member of a team.
Excellent prioritization, organization, and time management skills.
Detail-oriented documentation.
Knowledge of current software and office systems
Ability to develop and recommend new work methods and administrative policies/procedures.
Ability to use discretion and judgment in dispensing information.
Minimum qualifications:
Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of the principles and practices of office processes and administrative functions to perform complex secretarial support tasks, and 2) the ability to use independent judgment, initiative, and discretion to make determinations on varied matters. All positions in this classification assume the qualifications of: Secretary.
Contact information:
Questions about this position should be directed to Elissa Rowe at 207-623-7954 or [email protected]
Application Instructions:
Interested applicants need to apply online by selecting the “Apply for this opening” button along with uploading a cover letter, current resume, and copies of any transcripts or certifications you wish to have considered while evaluating your application.In order for us to properly determine if you meet the minimum qualifications for any posting, you must be sure your resume includes month and year for any experience listed along with the duties and responsibilities associated with each particular time period. Any experience that was not full-time employment should be identified as such.
If you require a paper application, please download and print one here https://www.maine.gov/bhr/state-jobs/application-process or contact our office at 207-623-6700. Paper applications for this posting should be submitted along with cover letter and resume before the closing date to Security …
Title: Secretary Associate
Company: State of Maine
Location: Augusta, ME
Category:
