Overview
Secretary (Captain’s Secretary) Jobs in Texarkana, TX at US Justice, Bureau of Prisons/Federal Prison System
Administrative Assistant to the Department of Primary Care
JOB SUMMARY
The Administrative Assistant to the Department of Primary Care will advance the mission in part by providing a wide variety of administrative and operational support across the Department of Clinical Medicine with primary support to the Chair of Department of Primary Care.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
Facilitate communication among the Chair of Primary Care and the faculty, administrators, staff, students and outside contacts on a daily basis to promote effective working relationships.
Coordinate the professional schedules of the Chair of Primary Care and Department, including travel arrangements and expense reports.
Assist the Chair of Primary Care and Department with preparation of communications, presentations, budget, accreditation, operational and strategic planning documents.
Manage the day-to-day operations of the office of the Chair of Primary Care and Department including screening of phone calls, responding to emails, opening and distribution of mail as requested, the greeting of visitors while using good judgment to determine those requiring priority attention.
Act as a resource for and assist departmental faculty with administrative tasks as needed to include coordination of travel, travel request forms, and accommodations.
Assume responsibility for the development and administration of specific projects as assigned.
Records, distributes, and maintains minutes for meetings and committees as directed by the Chair of Primary Care and coordinated with the office of the Dean.
Participate on college committees and provide feedback to ensure that ACHE’s core values are met with an emphasis on continued improvement.
Demonstrate an ability to work as a group leader and group member; team player.
Demonstrate and role model an ongoing ability to work cooperatively with colleagues, faculty, supervisors and support staff.
Other duties as assigned by manager or their designee.
QUALIFICATIONS AND CREDENTIALS
Education and Experience
Minimum Qualifications
High School Diploma
Two years (2) experience as Administrative Assistant or related support role; in lieu of Administrative Assistant experience, applicants with a Bachelor’s degree will be considered
Must have advanced computer skills with ability to learn new software applicable to higher education
Preferred Qualifications
Bachelor’s degree
Three years (3) experience as Administrative Assistant
Experience at an accredited university, health professions college or medical school
Proficient in software applications applicable to higher education
Required knowledge, skills, and abilities
Display professionalism for the college in all communication and interaction.
Ability to maintain confidentiality and privacy.
Ability to prioritize and organize numerous and varied assignments.
ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THE JOB
Communication and Comprehension
ACHE is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities and will make reasonable accommodations when necessary. The following are essential abilities and physical requirements for all positions at the college.
Ability to orally communicate effectively with others with strong interpersonal skills and customer service orientation.
Ability to work cooperatively with colleagues and supervisory staff at all levels.
Ability to understand oral and written information, using the English language, and organize thoughts and ideas into effective forms of communication.
Ability to make decisions which range from moderate to a significant impact on the immediate work environment, as well as outside contributors.
Possess public communication skills that allow professional representation of ACHE to a variety of business and community customers and associates.
Strong organizational skills.
Problem Solving
Intuitively able to reason, analyze information and events, and apply judgment in order to solve problems of both a routine and complex nature.
Expertise in negotiation.
Physical and Sensory Abilities
May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties.
May be required to accomplish job duties using various types of equipment/supplies to include, but not limited to pens, pencils, calculators, computer keyboards, telephone, etc.
May be required to transport oneself to other campus offices, conference rooms, and on occasion, to off-campus sites to attend meetings, conferences, workshops, seminars, etc.
May require significant travel or work away from campus.
Requires attendance at events representing ACHE both within as well as outside of the college setting.
Frequently required to work at a desk, conference table or in meetings of various configurations.
Frequently required to see for purposes of reading matter.
Frequently required to hear and understand speech at normal levels.
Occasionally required to lift items in a normal office environment.
Frequently required to operate office and presentation equipment.
If you need assistance in the application process because of a disability, or any other reason, please contact Vicki Broadaway, Vice President of Human Resources, at 479.308.2287 or [email protected].
Arkansas Colleges of Health Education is an equal opportunity employer.
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Title: Secretary (Captain’s Secretary)
Company: US Justice, Bureau of Prisons/Federal Prison System
Location: Texarkana, TX
