Overview
Secretary Department Jobs in Algodones – New Mexico – USA at University of New Mexico – Hospitals
Position: SECRETARY DEPARTMENT
Location: Algodones
Receive 17% weekday nights, 26% weekend nights, or 15% weekend day
shift differentials
!
Cell phone and/or smart devices are not allowed on persons for this position at MDC, unless there is a documented medical condition.
Department: MDC-Medication Assisted Trtmt
FTE: 1.00
Full Time
Shift:
Days
Position Summary:
Provide secretarial, clerical and administrative support services such as answering multiple phone lines, preparing correspondence in final form, receiving visitors, distributing reports, scheduling meetings, maintaining files and accomplishing special projects as required. Responsible for managing Hospitals’ confidential information such as employee information, performance management, legal and
regulatory compliance
. Ensure adherence to Hospitals and departmental policies and procedures. No patient care assignment.
Detailed responsibilities:
* CALLS – Accept and screen telephone calls for supervisor and department staff or route calls appropriately
* CONTACTS – Engage in a variety of contacts outside the department and the Hospitals in order to obtain information and arrange meetings
* CUSTOMER RELATIONS – Establish and maintain good rapport and effective working relationships with patients, visitors, physicians and Hospitals employees
* EQUIPMENT & SUPPLIES – Operate and maintain a variety of office equipment; obtain and maintain office equipment supplies
* FILING – Classify, sort and file correspondence, records and other documents
* INQUIRIES – Answer inquiries concerning activities and operations of department by referring to and interpreting policies and procedures
* MAIL – Open sort, review and distribute mail and prepare responses to routine inquiries
* QUALITY SERVICE – Deliver quality service and act in a positive way with all customers to complete assigned functions; identify, recommend and implement opportunities for
continuous improvement
* PAYROLL – Prepare and submit time to payroll system biweekly
* RECORDS – Establish, maintain and revise recordkeeping and filing systems
* REPORTS – Prepare a variety of administrative reports, statements and rosters; gather data and other necessary information; distribute reports
* SCHEDULING – Arrange meetings and conferences, schedule interviews and appointments and perform other duties related to maintaining supervisor’s personal schedule
* SUPPLIES – Order office supplies and place items in proper storage areas
* TYPING – Perform a wide variety of typing assignments which are often confidential in nature
* DEVELOPMENT – Enhance
professional growth
and development through participation in educational programs, reading current literature, attending in-services, meetings and workshops
* PATIENT CENTERED MED – Adhere to and promote the core expectations of the Patient Centered Medical Home or Patient Centered Specialty Practice as applicable
Qualifications
Education:
Essential:
* High School or GED Equivalent
Experience:
Essential:
Computer word processing program experience or
education
3 years directly related experience
Nonessential:
Bilingual English, Spanish, Keres, Tewa, Tiw…
Title: Secretary Department
Company: University of New Mexico – Hospitals
Location: Algodones – New Mexico – USA
Category: Administrative/Clerical, Healthcare
