Overview
Secretary/District Clerk to District School Committee Jobs in Canton, USA at Blue Hills Regional Technical School
Position: Secretary / District Clerk to the District School Committee
● Prepare related agenda, correspondence, and meeting notices
● Post the Agenda and Meeting Notice to the town/city halls,
Building, website, every month more than 48 hours prior
to the meeting
● Make arrangements for the District School Committee (DSC)
meetings, including setup of snacks and waters for
members
● On the night of the meeting, arrive a ½ hour before to set up
(put out name plates, gavel for chair, turn on recording)
● Make copies of the agenda and give to all the members,
Superintendent-director, business manager, principal and
student rep, leave extra chairs for anyone attending the
Meeting
● Gather and make copies of packet materials (handbooks,
policies, agenda, presentations that are requested by
the DSC
● Schedule, Post and Prepare Special Executive Session and
Sub-Committee Meetings when needed
● Develop Agenda with the superintendent-director (working
document until day of meeting)
● Get warrants and payroll warrants from the Business
Office to add to the agenda, presentation and give to Secretary
to read at the meeting
● Maintain a central digital archive (i.e. DSC Google Drive)
of agendas, minutes, policies and packets for internal use and
public record compliance
● Ensure compliance with public records retention laws, especially
for meeting minutes and related meeting documents
● Updating school website with DSC postings, minutes, and
agendas, policy updates
● Update and maintain relevant information on District
School Committee webpage (e.g. member contact information,
bios, etc.)
● Prepare sending town reports, get approval from each
representative and send in January
● Register DSC members for yearly MA Association of School
Committee (MASC) conference
● File and document School Choice Vote as required
● Post annual hearing of the budget in the local newspaper
● Communicate and respond to inquiries
● Maintain and record all School Committee files
● Maintain policy manual
● Coordinate School Committee functions
● Serve as a District Clerk for School Committee elections
● Take minutes of School Committee meetings, as requested
● Attend night meetings, as requested
● All duties requested by Chair of the Committee
QUALIFICATIONS:
● Experience with Open Meeting Law
● High School diploma
● Two years experience as a Secretary
● Strong Attention to detail
● Strong organizational skills
● Ability to communicate effectively
● Proficiency in Microsoft Word and Excel
and/or Google Docs and Sheets
HOURS/
COMPENSATION: ● $22.00 per hour / 4-12 hours per month, non-union, no benefits
Title: Secretary/District Clerk to District School Committee
Company: Blue Hills Regional Technical School
Location: Canton, USA
Category:
