Overview
Secretary II Jobs in Bay Shore, NY at Northwell Health
You’ll be part of a diverse team of collaborators, doers, and problem-solvers who are relentlessly committed to a culture of safety. This position will directly impact the history of space exploration and will require your commitment and detailed attention towards safe and repeatable space flight.
As part of a hardworking team of diverse Administrative Specialists, you will share in the team’s impact on all aspects of administrative and customer service. We are seeking a proactive, service-oriented individual with excellent administrative and customer service skills that can thrive in a fast-paced environment. This role requires strong attention to detail, organizational skills, the ability to work independently as well as in a team environment and communicate effectively. We are looking for someone to apply their technical expertise, leadership skills, and commitment to quality to positively impact safe human spaceflight. Passion for our client’s mission and vision is required!
Responsibilities:
Internal/External customer service, including greeting and announcing clients, applicants, and visitors.
Follows security procedures and compliance for guests, suppliers, and other visitors.
Follows badging protocols.
Maintains neat appearance of reception area, conference rooms, and other common areas.
Assists with scheduling and preparing meeting and conference rooms.
Coordinates setup of conference/meetings rooms.
Assists with catering and set up for meetings and events.
Inventories kitchen supplies and food.
Inventories and maintains office supplies.
Requests building and housekeeping services as needed.
Main point of contact for building/office needs.
Provides administrative support as needed to administrative team and other business units.
Ability to earn trust, maintain positive and professional relationships, and contribute to a culture of inclusion.
Qualifications:
Experience in an administrative, reception, concierge, customer service or other hospitality environment.
Strong attention to detail and ability to uphold the highest level of integrity, confidentiality, and business professionalism.
Intermediate skills with Microsoft Office Suite.
Ability to be flexible with work schedule (6:00am – 5:00pm).
Must be a U.S. citizen or national, U.S. permanent resident (current Green Card holder), or lawfully admitted into the U.S. as a refugee or granted asylum.
This full-time position includes a comprehensive benefits package, further accentuating our commitment to fostering a thriving and rewarding professional environment. Prospective candidates who exhibit a steadfast dedication to delivering superlative service and meeting our clients’ exacting standards are cordially invited to apply for the Administrative Assistant position.
Minimum Requirements:
At least 18 years of age or older. Hold a High School Diploma, GED, or Equivalency. 1-3 years’ experience in administrative, reception, concierge, customer service or other hospitality environment. The ability to work with customers in a professional manner. Possess a solid background in customer service and relations. Superior communication skills with problem-solving abilities.
Job Safety Requirements:
Must follow strict safety procedures and a strong commitment to all health and safety guidelines. Within the scope of the job requirements, will be required to adhere and comply with state and federal law, company policies and procedures, and Safety and Environmental Regulations.
Physical Requirements:
Physical ability to lift and carry objects move and load or unload material from facilities, vehicles, and/or carts; Ability to stand, lift, carry catering equipment or supplies needed for catering duties.
Skills Required:
Outstanding organization techniques and skills and the capability to transform those skills into efficient processes. Ability to develop strong, positive relationships with personnel and contractors. Proven experience in customer service.
CSS is predominantly a Federal Contractor and is subject to following the terms of Executive Orders. CSS requires all Employees (Direct, Indirect, government, state, and commercial), including employees working from home/remotely, to be fully vaccinated against COVID-19 or have an approved exemption. Exceptions to the COVID-19 vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the CSS HR Department.
CSS is an Equal Opportunity/Affirmative Action Employer who provides equal employment opportunities to all employees and applicants for employment without regards to race, color, religion, sex, gender identity, sexual orientation, pregnancy, national origin, age, disability, veteran status or genetic information. In addition to federal law requirements, CSS complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Title: Secretary II
Company: Northwell Health
Location: Bay Shore, NY
