Overview
Secretary III Jobs in Port Hueneme, CA at TERRESTRIS, LLC
Hedgeye Risk Management is seeking a proactive, detail-oriented Administrative and Front Desk Assistant to join our team. This dual-role position is integral to ensuring both the smooth operation of our front office and the seamless administrative support of our Legal and Compliance Department. The ideal candidate thrives in a fast-paced environment, demonstrates discretion, and enjoys being both the face of the company and a behind-the-scenes problem solver. Weekly in-person schedule is Monday to Friday with a 7:00 AM start time.
IN THIS ROLE, YOU WILL:
Legal & Compliance Administrative Support
Maintain and organize sensitive and confidential electronic files
Prepare, proofread, and format internal/external documents and reports
Assist with document management including contracts, compliance reports, filings, and audits
Support onboarding/offboarding compliance tasks (e.g., training coordination, collecting disclosures, certifications)
Track completion of employee compliance activities and follow up as needed
Manage cartoon license requests for media operations
Assist with audits, regulatory exams, and due diligence requests
Record meeting notes, coordinate scheduling, and help track projects
Act as liaison for Legal and Compliance with internal departments and external contacts
Provide direct administrative support to the General Counsel/Chief Compliance Officer
Front Desk & Office Operations
Greet and assist guests, maintaining a welcoming and professional environment
Monitor office security and manage guest access
Answer and direct incoming calls
Handle inventory and supply management: order, receive, stock, and distribute
Manage couriers, mail, and delivery services
Coordinate food service including daily breakfast and pantry/kitchen supply upkeep
Maintain conference rooms and common areas to ensure presentability
Report and help resolve office maintenance issues in coordination with Office Manager
Assist with in-house meetings and occasional offsite events
Provide backup support to other administrative staff as needed
ABOUT YOU:
Associate’s degree required; Bachelor’s degree preferred
2+ years of experience in administrative or office operations
Previous support of senior executives preferred
Experience in legal, compliance, financial services, or investment-related environments is a plus
Exceptional organizational skills with strong attention to detail
Clear, professional communication—both written and verbal
Discretion and sound judgment in handling confidential matters
Service-oriented mindset with a proactive approach
Ability to multitask and prioritize effectively
Tech-savvy with proficiency in Microsoft Office 365 (Outlook, Word, Excel)
Experience with workflow or project management tools a plus
WHAT WE OFFER:
Annual Salary: $55,000 – $65,000
Bonus: This position is eligible for a discretionary bonus
Benefits: Comprehensive package including health, dental and vision insurance
Retirement: 401K plan with Roth options
PTO: Flexible Time Off and Summer half-day Fridays
Professional Development: Industry training and support for certification
Equal employment opportunities are available to all applicants and team members without regard to race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status or any other applicable characteristics protected by law. All employment is decided on the basis of qualifications, merit and business need.
We use E-Verify to confirm the identity and employment eligibility of all new hires. Please note that we do not use this information to pre-screen candidates. For detailed information on E-Verify, go to www.uscis.gov.
About Hedgeye: We are a leading provider of actionable independent investment research and a premier online financial media company. At our core, we are a results-driven, constantly evolving, entrepreneurial company committed to intelligent expansion.
Hedgeye is committed to unwavering Transparency, Accountability and Trust.
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Title: Secretary III
Company: TERRESTRIS, LLC
Location: Port Hueneme, CA
