Overview
Secretary (OA) Jobs in Ann Arbor, MI at US National Oceanic and Atmospheric Administration
Full Job Description
Duties
As a Secretary (OA), you will perform the following duties:
Function as the Executive Assistant to the Director. Share best practices with staff through internal communications. Provide management support by maintaining calendars, schedules, and documentation for senior leaders.
Serve as office authority on travel regulations and provide guidance to other administrative travel preparers. Manage travel coordinating and revising travel arrangements (itineraries, points of contact, lodging arrangements, etc.) for senior leader and inputs data into the appropriate automated travel system.
Develop and update policies and procedures for office staff communicating with senior leaders. Provide office support assisting staff in a variety of administrative support work, that facilitates the overall success of the operation. Conduct research in support of tasks determining available options for an assigned subject, identifying pros and cons of options and communicating recommendations to senior leadership.
Serve as general office authority on higher headquarters communication protocols and controlled correspondence. Prepare and track controlled correspondence, ensuring correspondence is successfully transmitted and responded to. Assist staff in preparing controlled correspondence.
Requirements
Conditions of Employment
This position will be filled under the DOC Alternative Personnel System (CAPS). This system replaced the Federal GS pay plan and structure. Under CAPS, positions are classified by career, pay plan, and pay band.The ZS-5 is equivalent to the GS-9/10.
A one year probationary period may be required.
A qualified typist is required.
* Payment of relocation expenses is not authorized.
Payment of relocation incentives OR recruitment incentives are not authorized. Note: Relocation incentives are for current federal employees only.
This position is not in the bargaining unit.
Key Requirements
:
Applicants must be U.S. Citizens.
Suitable for Federal employment, as determined by background investigation.
Selectee may be subject to serving a one-year probationary period.
More requirements are listed under Qualifications and Other Information.
Must be registered for Selective Service, if applicable (www.sss.gov)
Are There Any Special Requirements For This Position?
A background investigation will be required for this position. Continued employment will be subject to the applicant’s successful completion of a background security investigation and favorable adjudication. Failure to successfully meet these requirements will be grounds for termination.
Throughout the recruitment and hiring process we will be communicating with you via email; therefore, it is imperative that the email address you provide when applying for this vacancy remains active. Should your email address change, please notify the point of contact identified in the vacancy announcement as soon as possible so that we can update our system.
Qualifications
Qualification requirements in the vacancy announcements are based on the U.S. Office of Personnel Management (OPM) Qualification Standards Handbook, which contains federal qualification standards. This handbook is available on the Office of Personnel Management’s website located at: https://www.opm.gov/policy.
SPECIALIZED EXPERIENCE:Applicants must possess one year of specialized experience…
Title: Secretary (OA)
Company: US National Oceanic and Atmospheric Administration
Location: Ann Arbor, MI
Category:
