Overview
Secretary (Office Automation) Jobs in Louisville, KY at US Veterans Health Administration
Full Job Description
Duties
***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION***
This position involves amulti-grade career ladder. The major duties listed below represent the full performance level of GS-8. At the GS-7 grade level, you will perform assignments of a more limited scope and with less independence. You will progressively acquire the background necessary to perform at the full performance level of GS-8. Promotion is at the discretion of the supervisor and is contingent upon satisfactory performance, availability of higher-level work, and availability of funds.
Duties will include, but may not be limited to the following:
Receives telephone calls and visitors, screens calls, and handles problems of a procedural and general nature. Contacts will include administrative personnel, medical center staff members, and patients, families. Approximately 60% of the time, resolves issues independently without further referral to supervisors.
Prepares responses to letters received for the ADR, many of which are complimentary in nature as well as problem solving.
Maintains leadership calendars, schedules appointments and conferences, prepares agendum, takes notes and transcribes minutes, and follows up on suspense items to assure timely completion.
Prepares numerous memoranda and presents these in final format, establishes suspense files noting date forwarded to various services for concurrence, including leadership approval.
Reviews outgoing correspondence and reports ensuring proper format, mathematical and grammatical content accuracy, and ascertains that necessary coordination of facts have been completed based on policies.
Makes travel arrangements using automated travel management program, includes plans schedule of visits, hotel and car reservations, notifies organizations and officials to be visited, and submits travel vouchers.
Uses office equipment and computer and Microsoft Word software programs to prepare a wide variety of correspondence and reports. Uses various software packages to access, upload, download, and analyze information in various data systems maintained within and outside the medical center.
Performs other duties, as necessary.
Work Schedule:
Full-Time, Monday-Friday, 8:00am – 4:30pm
Recruitment & Relocation Incentives:
Authorized
Financial Disclosure Report:
Not Required
Requirements
Conditions of Employment
You must be a U.S. Citizen to apply for this job.
Selective Service Registration is required for males born after 12/31/1959
You may be required to serve a probationary period
Subject to background/security investigation
Selected applicants will be required to complete an online onboarding process
Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)
Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) – See “Additional Information” below for details.
Qualifications
GS-7 SPECIALIZED EXPERIENCE:Requires one full year of specialized experience that equipped the applicant with the particular knowledge, skills, and abilities (KSA’s) to perform successfully the duties of the position, and that is typically in or related to the position …
Title: Secretary (Office Automation)
Company: US Veterans Health Administration
Location: Louisville, KY
Category:
