Overview
Secretary Senior – Ellensburg Jobs in Ellensburg, WA at State of Washington Dept of Children, Youth, and Families
Full Job Description
Description
Our vision is to ensure that “Washington state’s children and youth grow up safe and healthy— thriving physically, emotionally, and academically, nurtured by family and community.”
Job Title:Secretary Senior
Location: Ellensburg, WA
Closes:4/8/24
Salary:$3,006 – $3,974 Monthly
We’re looking for a Secretary Senior to join our clerical team and provide administrative support to Social Service Specialists, supervisors, and community partners. Our ideal candidates will plan independently, organize and prioritize work, and initiate action to ensure office goals are met. If you like developing new work methods and solving problems, we encourage you to apply today.
Click here to learn more about DCYF.
The Opportunity:
In this role, you will greet visitors, answer questions, and provide information regarding DCYF programs to the public. Confidentiality is always expected in this position.
Some of what you’ll do:
Serve as the first point of contact for clients, co-workers, and community members.
Answer a multi-line phone system, determine the next steps to assist customers, and resolve problems.
Respond to inquiries regarding DCYF policies, procedures, and services.
Grant access for concrete goods, store value cards, and inventory keeping.
Lead for assisting with coordinating state vehicle inquiries such as responding to damages, scheduling maintenance, and monthly reports.
Gatekeeper for harm reduction kits, and oral swab vendor referrals and supplies.
Assist with case filing, discovery requests/guardianship disclosure for the office.
Assist with the Family-time Office Visitation by scheduling/reserving rooms.
Assist with Background Checks & Records requests.
Assist with tracking of Social Security Cards and Birth Certificates.
Assist with office inventory and janitor supplies.
Use various operating systems and software to process technical manuscripts, examinations, scanning, and correspondence.
Assist and support Social Service Specialists with various requests.
Take minutes in staff and regional meetings.
What we’re looking for(Required Qualifications):
High School Diploma/GED, or higher.
AND
Two years of office experience including typing and keyboarding
Preferred/Desired Qualifications:
Intermediate to advanced experience operating a computer, keyboarding, and utilizing Microsoft Office products.
Experience editing, proofreading, and drafting memos and other forms of written documents.
Time management skills for meeting tight business deadlines and last-minute urgent requests.
High-level customer service skills including de-escalation skills and tactics.
Ability to operate vehicles for maintenance/repair transport.
How do I apply?
Complete your applicant profile and attach the following:
Resume
Cover Letter
Three professional references with current contact information
Supplemental Information:
The Department of Children, Youth, and Families (DCYF) is committed to Washington’s children and youth growing up safe, healthy, and thriving. We invite all candidates to join us in our mission to create a diverse and equitable workplace that reflects the communities we serve. If you are excited about this role but you believe that your education and/or experience might not align perfectly with every qualification in the job posting, we encourage you to apply anyw…
Title: Secretary Senior – Ellensburg
Company: State of Washington Dept of Children, Youth, and Families
Location: Ellensburg, WA
Category:
