Overview
Secretary , Special Projects Jobs in Columbus, Ohio, USA at Franklin County
Position: Secretary 1 , Special Projects
5 days ago Be among the first 25 applicants
Classification
Purpose
The primary purpose of the Secretary 1 classification is to provide secretarial and clerical support to the administrator and assist customers with questions or complaints.
Job Duties
Relieve administrator of routine administrative tasks.
Receive telephone inquiries from applicants, customers, other agencies, and the general public. Screen all calls, answer routine questions, and delegate to appropriate areas based on customer needs.
Capable of defusing hostile situations.
Verify customer information and case assignments.
Draft, proof, and type correspondence such as meeting minutes, memorandums, reports, confidential personnel documents, and general correspondence to customers, ODJFS, and the public.
Gather report statistics and assist in report preparation.
Coordinate daily office workflow.
Maintain inventory of office supplies.
Act as receptionist.
Perform clerical tasks including typing, ordering business cards and supplies, scanning documents, faxing, and copying.
Open and distribute mail.
Type monthly roster and distribute it to the agency and other organizations.
Provide technical assistance to staff as needed.
Make appointments, schedule meetings, and advise participants.
Maintain the master work schedule.
Attend meetings, conferences, and training sessions.
Participate in special projects and assist other units as needed.
Maintain regular attendance.
Major Worker Characteristics
Knowledge of office practices, agency policies, and procedures; skill in dictation, word processing, and equipment operation; ability to solve practical problems, calculate fractions, decimals, and percentages; maintain accurate records; prepare concise reports; gather and classify information; cooperate with co-workers; handle sensitive inquiries.
Minimum Class Qualifications
High school diploma or equivalent plus one year of clerical or secretarial experience. No special license or certification required. No supervisory responsibilities. Unusual working conditions: N/A.
Additional Information
Seniority level:
Entry level
Employment type:
Full-time
Job function:
Administrative
Industry: Administrative and Support Services
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Title: Secretary , Special Projects
Company: Franklin County
Location: Columbus, Ohio, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Clerical, Admin Assistant, Office Assistant)
