Overview
Section Administrator Jobs in Jakarta, Jakarta, Indonesia at Beca
Title: Section Administrator
Company: Beca
Location: Jakarta, Jakarta, Indonesia
The Opportunity
The Section Administrator provides essential support to the Manager and business line in effectively managing the team, people, resources, and projects. This role ensures smooth day-to-day operations of the section while contributing to the achievement of organisational goals by coordinating administrative tasks and assisting with resource planning. We are looking for someone who will become a ‘go-to person’ for our team and to support our manager and our wider team.
Key Functions Of The Role Include
Responsible for providing administrative services and assistance to the Section Manager including but not limited to welcoming – new team member, team schedules, events, workloads to ensure efficient utilisation of resources, etc.
Contribute to the coordination of section activities including weekly or monthly reports or meeting, correspondence coordination.
Provide a quality service to internal and external clients.
Provide administrative support for project planning, scheduling, and reporting activities.
Act in timely manner to complete all internal client request efficiently and inform clients when unable to meet expectations and reach agreement on course of action.
Assist in preparing project documentation such as proposals, progress reports, meeting minutes, and presentations
Preparing invoices, keeping pipeline accuracy, updating organization charts, and supporting business managers.
Build rapport and communicate professionally with all team members and clients.
Track and manage section resources, including equipment, tools, and office supplies, ensuring availability for project needs.
About You
You’ll need to be well-organised, action-oriented, and enjoy interacting with a diverse team. Your role will involve proactively identifying the team’s needs and adapting to changing priorities.
English proficiency is a must.
Proven experience in administrative roles; prior experience in supporting managers or teams is preferred.
Strong organisational skills with attention to detail.
Excellent communication skills (both verbal and written).
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) or similar tools.
Ability to multitask and prioritise work effectively.
Problem-solving mindset with a proactive approach to challenges.
Familiarity with project coordination or resource management is a plus.
A Career with Beca Offers You
Professional development opportunities.
Opportunities to learn from our industry experts and technical gurus across the Asia Pacific.
A highly supportive environment of sharing and collaboration.
Excellent benefits provided to all staff – including medical insurance for inpatient and outpatient.
About Us
Beca is one of Asia Pacific’s largest independent advisory, design, and engineering consultancies. After a century of operation, we have grown from a family-owned business to one of the most progressive, client-centric professional services consultancies in our region. We have more than 4,000 employees in 25 offices around the world and have delivered projects in more than 70 countries.
‘Creative people together transforming our world’ is our vision. It reflects our culture, our aspirations, and our purpose – to make everyday better. We create value through understanding and delivering successful solutions, exceptional service and our enduring relationships and use our skills and systems to empower innovation; helping our clients shape communities, optimise their assets and streamline their operations.
