Overview
Security Administrative Coordinator Jobs in Las Vegas, NV at IGT
Description:
Position Overview:
The Transportation Depot Administrative Assistant plays a vital role in supporting City Sightseeing’s operations by managing various administrative tasks. This position is responsible for maintaining company and employee records, overseeing equipment and part inventories, processing invoices, ensuring DOT compliance, and coordinating communications with vendors and contractors. Additionally, this role provides administrative support to leadership as needed.
The ideal candidate is highly organized, detail-oriented, proficient in Microsoft Office programs, and possesses strong verbal and written communication skills.
Administrative Support
Perform general administrative duties such as answering phones, managing emails, and handling correspondence.
Organize and maintain files, both physical and digital, ensuring easy access to critical information.
Prepare, edit, and format documents, reports, and presentations as requested.
Manage calendars, schedule meetings, and coordinate appointments for leadership and team members.
Communication
Serve as a point of contact for internal and external communication, relaying information accurately and professionally.
Draft, review, and distribute memos, emails, and other written communications.
Greet visitors, direct inquiries, and provide exceptional customer service.
Operations Support
Assist in organizing meetings, including preparing agendas, distributing materials, and taking meeting minutes.
Manage office supplies inventory, place orders, and ensure resources are readily available.
Support leadership with special projects and tasks, meeting assigned deadlines.
Coordinate travel arrangements, including flights, accommodations, and itineraries, as needed.
Track and manage information related to expenses, invoices, or reports, and assist with basic bookkeeping tasks as assigned.
Requirements:
Qualifications
High school diploma or equivalent required; Associate’s degree or higher preferred.
A minimum of 1-2 years of administrative or office support experience.
Strong verbal and written communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
Excellent organizational and time management skills with the ability to prioritize tasks.
Strong attention to detail and accuracy.
Ability to work independently and collaboratively in a team setting.
Physical Requirements
Prolonged periods of sitting at a desk and working on a computer.
Ability to lift up to 20 pounds occasionally.
Ability to bend, stoop, and reach as needed for filing or office organization.
Title: Security Administrative Coordinator
Company: IGT
Location: Las Vegas, NV
