Overview
Senior Admin Assistant Communications Jobs in Minneapolis, MN at Target
Disaster Case Management Program, Administrative Assistant/Data Analyst Job Description
Job Title: Administrative Assistant/Data Analyst
FLSA Status: Full-time, Non-Exempt, Temporary [Ends July 2025]
Department: Disaster Case Management Program
Reports To: Director of Emergency Programs
Primary Job Location: Split between office & Remote Work; Offices in Midtown Sacramento and Chico, CA
Summary: The Administrative Assistant/Data Analyst will provide administrative, clerical and logistic support to the Disaster Case Management Program.
You must provide 3 references to be considered.
You must provide a cover letter to be considered.
You must provide a resume to be considered.
You must complete required testing to be considered.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
Maintain absolute confidentiality on all client/survivor information;
Troubleshoot computer problems and obtain IT assistance as needed;
Assist St. Vincent de Paul with logistics and administrative support related to trainings, meetings, and conference calls;
Prepare expense reports, AFPs, time sheets, spreadsheets, and other items for the DCM team as needed;
Manage issues related to office space, including: telephones, computers, office equipment, inventory control, ordering and organizing all office supplies, sorting and distribution of mail and faxes;
Support processes in place for proper documentation of office supplies, printing, etc. as it pertains to program guidance and expense reimbursement requirements;
Ensure DCM team has office supplies needed to execute their work;
Use Adobe-sign to facilitate editing and signing of documents as needed;
Handle all duplicating and collating functions;
Input DCM program surveys into online system;
Input DCM files into online case management system as requested;
Attend to routine inquiries;
Attend regular sessions with immediate supervisor;
Attend Agency’s in service trainings and unit meetings as well as any other agency-related activities;
Record minutes from meetings;
Manage DCM resource drive;
Prepare program reports and correspondence;
Maintain filing system & program files;
Conduct routine administrative tasks on behalf of DCM finance and program functions as requested;
Compile documents and tracking for survivor assistance programs;
Research & obtain documents for survivor assistance programs;
Assist the Program Director with tasks & assignments as needed, including resource identification and community outreach.
Conduct Disaster Case Management Program case file data entry as requested by supervisor.
Manage other data lists using Microsoft Excel and Google Platforms.
Other duties as assigned.
***If interested in this position, complete the Indeed assessments and upload a resume and cover letter. All are mandatory to apply to this position.
Position Type and Expected Hours of Work:
This is a full-time position. Days and hours of work are generally 8:30 AM to 5:00 PM Monday-Friday. Additional hours may be required to meet program deadlines or DCM training needs.
Working conditions and physical demands required:
The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Position may entail working remotely.
Ability to operate standard office equipment i.e. computer, cell phone, printer, scanner, etc.
Ability to use and respond to emails and phone calls, as necessary and in a timely manner.
Ability to sit and use a computer for long periods of time.
Supervisory Responsibilities:
None
Education and/or experience required:
High School Diploma or GED.
At least two years’ office/administrative assistant experience mandatory.
Data Entry/Analysis experience preferred
Skills, Licenses, and/or competencies required:
Excellent written, verbal, and interpersonal communication skills.
Ability to work as a positive, enthusiastic member of a dedicated, hard-working team.
Substantial computer experience necessary.
Excellent organizational skills, ability to reliably meet all deadlines, and be transparent with management about all issues.
Ability to multitask and prioritize tasks.
Ability to use de-escalation techniques and trauma informed care.
Knowledge and/or familiarity of harm reduction and motivational interviewing concepts and strategies.
Previous experience assessing and referring individuals to various community resources, a plus.
Bilingual (Spanish/English) preferred, but not required.
Job Types: Full-time, Temporary
Pay: $24.00 per hour
Benefits:
Dental insurance
Health insurance
Paid time off
Schedule:
8 hour shift
Monday to Friday
Education:
High school or equivalent (Required)
Experience:
office/administrative assistant: 2 years (Required)
Work Location: Hybrid remote in Sacramento, CA 95816
Title: Senior Admin Assistant Communications
Company: Target
Location: Minneapolis, MN
