Overview
Senior Admin Specialist Jobs in Seoul Incheon Metropolitan Area at Trip.com Group
Title: Senior Admin Specialist
Company: Trip.com Group
Location: Seoul Incheon Metropolitan Area
About Trip.com Group
Founded in 1999 and listed on NASDAQ in 2003 and HKEX in 2021, Trip.com Group is a leading global travel service provider comprising of Trip.com, Ctrip, Skyscanner, and Qunar.
Across its platforms, Trip.com Group integrates travel resources from industry partners and helps travellers worldwide pursue the perfect trip with exceptional travel products and services.
We have more than 30,000 employees scattered across 30 countries in Asia, Europe, the Americas, and Oceania, striving to expand our global markets and aiming to be the world’s leading and most trusted family of online travel brands that aspire to deliver the perfect trip at the best price for every traveller.
Our Purpose
Strive for the Top
Trip.com Group never stops dreaming big and aiming high. Our mission, vision, and focus on high quality enables us to pursue mastery of our craft to deliver the best possible solutions. By tackling challenges and pursuing excellence, we keep growing and bettering ourselves at the same time.
Create Greatness Together
We believe in creating a safe space, where discussion is open, ideas flourish, and the best solutions win. Together as a team, we respect and support each other. This allows us to build closer connections and make bigger achievements.
Celebrate a Full Life
Life is about much more than just work. Trip.com Group is here to support you in every aspect in and out of the workplace. At the same time, being in the travel industry allows us to harness our passion and embrace the traveler in our hearts to pursue the perfect lifetime trip for ourselves.
In this Role, you’ll get to:
Office Operations Management
- Oversee daily office operations across locations
- Ensure a safe, efficient, and well-maintained workplace environment
- Support employee onboarding and offboarding processes, including office tour&batch training workspace setup and coordination with relevant teams
- Handle operational issues and provide timely solutions
Vendor & Contract Coordination
- Manage and coordinate external vendors and service providers to ensure smooth operations and service quality
- Support contract renewals, quotations, and basic negotiations
- Monitor vendor performance and proactively resolve operational issues
Procurement & Expense Support
- Support office-related procurement (supplies, business cards, employee purchases, promotional goods)
- Assist with invoice processing, payment tracking, and budget monitoring
- Ensure processes align with internal policies
Project & Event Coordination
- Support office-related projects and improvements
- Assist in organizing internal events (e.g., Family Day, internal activities)
- Coordinate with internal teams and external vendors
Process Improvement & Documentation
- Develop and maintain internal admin guidelines
- Help standardize workflows and improve operational efficiency
Compliance & Workplace Support
- Support EHS compliance, including office policies, security standards, and local regulations.
- Assist with access control, visitor management, and basic workplace procedures
What you'll Need to Succeed:
- 5–8 years of experience in office administration, workplace operations, or a related field
- Proven experience in managing office operations and coordinating with multiple stakeholders across functions
- Experience in vendor management, procurement, and contract coordination
- Strong communication skills in both Korean and English
- Ability to manage multiple priorities and adapt effectively in a fast-paced, dynamic environment
- Strong sense of ownership, accountability, and attention to detail
Preferred Qualifications:
- Experience working in a global or multinational environment
- Experience supporting multiple office locations or regional operations
- Experience in process improvement, SOP development, or documentation
- Strong understanding of shared office concepts and workplace operation trends in Korea
- Strong proficiency in data handling and reporting using tools such as Microsoft Office tools, and collaboration platforms(Feishu;Lark, Confluence, Notion, Outlook Etc.)
- Familiarity with EHS (Environmental, Health & Safety) practices and workplace compliance
- Basic design or visual communication skills (e.g., PowerPoint, Canva, Photoshop or similar tools)
Why Trip.com Group
We offer a stage to unleash your full potential and drive global impact. As an international team, we embrace an open and inclusive culture that supports and respect team members in and out of the workplace. Everyone is on a trip, whether it's a career trip or a life trip. At Trip.com Group, you can define your own trip by setting a goal and celebrate your success by recognizing the progress you have made.
What’s more?
- Our rapid business growth in global offers abundant career opportunities at various levels and in multiple functions.
- Internal transfer is encouraged, and global job rotation program enable you to pursue a global career path and make global impact.
- We provide learning opportunities to further your career in areas of leadership capability, soft skill and professional expertise.
- We encourage flexible work arrangement.
- Have fun with company-sponsored greetings and activities at holidays, birthdays, and colorful team events.
Find out more job opportunities at https://careers.trip.com
Have a good trip, and see you soon!
