Overview
Senior Administrative Assistant Jobs in Raritan, NJ at Johnson & Johnson
Administrative Assistant/HR
Reports To: Director, Quality Systems and Programs Operations, Manager, Engineering & Quality
Department: Compliance & Administration
Summary: Provides administrative support specifically to the Human Resources (HR) & Quality Assurance departments, handling tasks such as maintaining employee and QA/QC Training records, assisting with recruitment and onboarding, processing paperwork in support of HR and administrative functions, scheduling training, answering employee questions, and managing basic HR functions under the guidance of an HR manager; essentially acting as the clerical backbone of the HR department. Essential Duties and Responsibilities (Other duties may be assigned)
· Employee record management: Updating employee information, filing documents, maintaining personnel files
· Recruitment support: Posting job openings, screening resumes, scheduling interviews, conducting reference checks
· Onboarding new employees: Preparing paperwork, setting up accounts, conducting orientation sessions
· Benefits administration: Answering questions about employee benefits, processing benefit changes
· Payroll support: Gathering time and attendance data, assisting with payroll calculations
· Compliance management: Ensuring adherence to employment laws and HR policies
· Reporting and analysis: Generating HR reports on employee turnover, headcount, and other metrics
· Communication management: Answering employee inquiries, responding to emails, handling phone calls
· Calendar management: Scheduling meetings, appointments, and travel arrangements for executives and team members.
· Communication management: Answering phone calls, managing emails, and directing messages to the appropriate individuals.
· Office administration: Maintaining filing systems, ordering office supplies, and managing inventory.
· Meeting coordination: Preparing agendas, taking meeting minutes, and distributing meeting summaries.
· Document preparation: Drafting correspondence, letters, reports, and presentations.
· Travel arrangements: Booking flights, hotels, and transportation for business trips.
· Reception duties: Greeting visitors, directing them to the appropriate person, and managing the front desk.
· Data entry and recordkeeping: Maintaining accurate records and updating databases.
· Project support: Assisting with project planning and coordination as needed.
Competencies:
To perform the job successfully, an individual should demonstrate the following:
Integrity/Ethics – Deals with others in a straightforward and honest manner, is accountable for actions, maintains confidentiality, supports company values, and conveys both good and bad news.
Dependability – Meets commitments, works independently, accepts accountability, handles change, sets personal standards, stays focused under pressure, and meets attendance/punctuality requirements
Productivity – Manages a fair workload, volunteers for additional work, prioritizes tasks, develops good work procedures, and manages time well, handles information flow.
Adaptability/Flexibility – Adapts to change, is open to new ideas, takes on new responsibilities, handles pressure, and adjusts plans to meet changing needs.
Communication – Communicates well both verbally and in writing, creates accurate and punctual reports, delivers presentations, shares information and ideas with others, has good listening skills.
Teamwork – Meets all team deadlines and responsibilities, listens to others and values opinions, helps team leader to meet goals, welcomes newcomers and promotes a team atmosphere.
Job Knowledge- Understands duties and responsibilities, has necessary job knowledge, has necessary technical skills, understands company mission/values, keeps job knowledge current, is in command of critical issues.
Qualifications:
To perform this job successfully, an individual must be able to perform the essential work functions as described, and/or manage others (including 3rd parties) in their completion. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education/Experience:
High school diploma or equivalent. At least (5) years’ experience in duties described. Advanced capabilities with standard software products: Word, Excel, PowerPoint, accounting software. Comfort in learning and using other applications, such as MS Project, Adobe Acrobat, imaging / documentation, CRM, etc.
Math Ability:
General mathematical skills required to support standard business functions and duties described: accounting, purchasing, pricing, etc.
Reasoning Ability:
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions and deal with multiple variables, both abstract and concrete.
Leadership and Supervisory Responsibilities:
Must be able to manage and motivate others (including coworkers and 3rd parties) to achieve results in duties described (e.g., scheduling, compliance documentation, suppliers, etc.).
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee will be exposed to a combination of:
[mostly] typical administrative environment
[frequently] production environment employing large machinery which may have high noise levels, with
[occasional] exposure to moving mechanical parts
Job Type: Full-time
Pay: $50,000.00 – $60,000.00 per year
Benefits:
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance
Schedule:
Day shift
Application Question(s):
Please list the HR duties you have performed-
What type of payroll experience do you have?
Please list your meeting coordination experience-
What is your salary requirement?
Experience:
Human resources: 2 years (Preferred)
Administrative: 3 years (Preferred)
Ability to Commute:
Jacksonville, FL 32231 (Required)
Ability to Relocate:
Jacksonville, FL 32231: Relocate before starting work (Required)
Work Location: In person
Title: Senior Administrative Assistant
Company: Johnson & Johnson
Location: Raritan, NJ
