Overview
Senior Administrative Assistant Jobs in United States at Hidden Valley Foundation, Inc.
Who we are at Adams
At Adams, we prioritize creating a warm and welcoming environment for everyone—our customers, team members, clients, and Support Office staff alike. We believe exceptional service goes beyond simply meeting expectations—it’s about treating everyone with genuine respect, kindness, and appreciation. Support Office staff members are expected to uphold these values by promoting effective communication, maintaining a positive attitude, and offering reliable, solutions-focused assistance in every interaction. Additionally, we value a workplace where employees treat each other with the same courtesy and respect as they do our customers and clients, fostering a collaborative and supportive atmosphere that reflects our commitment to service excellence.
What we’re looking for
Adams Support Office staff are expected to provide exceptional support to both our internal teams and stakeholders, ensuring that every interaction reflects our dedication to excellence and helps uphold the high standards that define the Adams experience. For the Admin Assistant & Accounting Generalist, this means working with different departments on a variety of financial and administrative tasks, helping to ensure our teams can provide an exceptional experience for our customers and stakeholders.
Your Day-to-Day
Accurately record and process customer payments to maintain up-to-date financial records.
Reconcile accounts receivable balances and address customer inquiries with prompt and professional communication.
Generate and distribute monthly account statements to customers, ensuring accuracy and timeliness.
Oversee the setup, maintenance, and updates for discount card accounts, providing support to business and contractor clients.
Enter and verify journal entries to maintain accurate financial records.
Maintain up-to-date records for company vehicles, including usage, maintenance, and fuel tracking.
Collect, verify, and organize insurance certificates to ensure compliance and proper documentation.
Order and organize supplies for office use, maintaining a well-stocked and efficient storage area.
Greet all guests warmly and professionally, providing assistance and ensuring a positive first impression.
Provide administrative assistance to the company owners, including scheduling, correspondence, and project support as needed.
What you bring to the Farm
Proven ability to maintain focus and productivity while performing detailed tasks.
Remains composed and effective under pressure, navigating challenging scenarios with professionalism and confidence.
Demonstrates the ability to identify issues and implement effective solutions quickly and efficiently.
Effectively manages multiple tasks and priorities, ensuring accuracy and timely completion of responsibilities.
Communicates clearly and professionally, both verbally and in writing, with team members, stakeholders, and customers.
Willingness to learn and demonstrate Adams’ culture and values
Exhibit enthusiasm, positivity and/or knowledge about Adams’ products and quality
Working Conditions
Consistently move, adjust, and position items weighing up to 50 pounds
Ability to remain in a stationary position for duration of shift
Occasionally ascend/descend a stepstool, stepladder, and/or ladder
Repeating motions that may include the wrists, hands and/or fingers for duration of shift
Communicate with others to exchange information
Disclaimer
The above statements are intended to describe the general responsibilities of this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and/or skills required for this position. It is understood that these responsibilities are subject to the needs of the business and therefore Adams retains the right to change or assign other duties to this position.
I understand that other responsibilities may be required and confirm that I am able to carry out the duties of this position.
Title: Senior Administrative Assistant
Company: Hidden Valley Foundation, Inc.
Location: United States
