Overview
Senior Administrative Assistant Jobs in Bellevue, WA at Robinhood
Job Summary: As an Executive Administrative Assistant, you will provide administrative support to TBN Executives in the Alliance/Ft. Worth, Texas Offices. Your role involves facilitating the smooth operation of monthly administrative tasks, invoicing, building management and project management for on-site staff events. As the primary liaison for guest experiences, hospitality support and meeting coordination will be crucial contributions to the productivity of the team.
Responsibilities:
Building Management: As an extension of the operations team, coordinate with on-site maintenance, cleaning professionals and day porter to provide excellent experiences throughout the building. Prepare internal staff communication as needed.
Hospitality & Guest Reception: Create a welcoming environment for guests, meeting attendees and staff as the primary host on behalf of the executive team. Arrange for catering, room presentation or professional hospitality support as need.
Meeting Coordination & Support: Assist in organizing and preparing for executive and board meetings, ensuring required materials and resources are available for leadership. Arrange catering and hospitality as needed.
Administrative Assistance: Provide general administrative support, including overnight shipments, mail coordination, office supply ordering and other office tasks as needed. Fill in for office distribution of mail and shipments as needed.
Vendor Communication: Liaise with contracted cleaning team, food suppliers, safety trainers and maintenance technicians. Ensure quality and service interactions with staff are professional and invoices are processed accurately.
Event Planning: Organize and direct a volunteer committee for staff events and holidays.
Qualifications:
Proficiency in office software and tools (Microsoft Office Suite, scheduling software, etc.).
Professional communication, confidentiality and interpersonal abilities, as you’ll be interacting with various members of executive leadership and external contacts.
Excellent organizational and a proactive approach to problem-solving are required to foresee obstacles and meet deadlines and help others excel.
Attention to detail and accuracy in handling financial documentation and expense reports.
Reports to TBN’s Chief Financial Officer.
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Title: Senior Administrative Assistant
Company: Robinhood
Location: Bellevue, WA
