Overview
Senior Administrative Assistant Jobs in Tucson, AZ at Curriculum Associates
About the Job:
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior executives. This role requires exceptional communication skills, discretion, and the ability to manage multiple priorities in a fast-paced corporate environment. The Executive Assistant will act as a key liaison between the executive team, internal stakeholders, and external partners while ensuring efficient day-to-day operations.
Roles and Responsibilities:
Administrative Support:
Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements.
Prepare and edit correspondence, reports, presentations, and other business documents.
Handle confidential information with a high level of discretion and professionalism.
Screen emails and calls, responding on behalf of the executive as needed.
Coordinate and facilitate communication between executives, employees, and external partners.
Acts as a liaison with other departments and outside agencies, including high-level staff such as hospital management, Human Resources and other team members. Handles confidential and non-routine information and explains policies when necessary
Proofreads communications and materials for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.
Meeting & Event Coordination:
Organize and prepare materials for meetings, including agendas, presentations, and minutes.
Assist in the planning and execution of company events, conferences, and executive offsites.
Attend meetings as needed, take detailed notes, and follow up on action items.
Travel & Expense Management:
Arrange complex travel itineraries, accommodations, and transportation for executives.
Process and track expense reports, ensuring compliance with company policies.
Monitors, analyzes and processes expense reports sending to accounts payable. Processes check requests for payment.
Project Management & Special Initiatives:
Support executives in strategic planning and key projects, ensuring deadlines are met.
Conduct research and compile data to support business initiatives and decision-making.
Assist in drafting and reviewing key corporate documents and reports.
Works independently and within a team on special nonrecurring and ongoing projects. Acts as project manager for special projects which may include planning and coordinating multiple presentations, disseminating information, organizing large scale company events.
Other:
May be available to work a flexible schedule as needed.
May be required to be on-call after regular business hours.
Education/Experience/Skill Qualifications:
Bachelor’s degree in Business Administration, Communications, or a related field preferred.
3+ years of experience as an Executive Assistant or in a similar role required, preferably in a corporate environment.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management tools.
Strong organizational and time-management skills with the ability to multitask and prioritize effectively.
Excellent verbal and written communication skills.
High level of professionalism, discretion, and confidentiality.
Strong problem-solving abilities and proactive approach to challenges.
Why Summit Healthcare Mgmt? Summit Healthcare Mgmt offers a comprehensive benefit plan and a competitive salary commensurate with experience and qualifications. Qualified candidates should apply by submitting a resume. Summit Healthcare Mgmt is an EOE.
Veterans and military spouses are highly encouraged to apply. Summit BHC is dedicated to serving Veterans with specialized programming at our treatment centers across the country. We recognize and value the unique strengths of the military community in supporting our mission to serve those who have served.
Job Type: Full-time
Benefits:
401(k)
401(k) matching
Dental insurance
Employee assistance program
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Vision insurance
Work Location: In person
Title: Senior Administrative Assistant
Company: Curriculum Associates
Location: Tucson, AZ
