Overview
Senior Administrative Assistant Jobs in Bronx, NY at Urban Youth Alliance International, Inc.
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We’re committed to bringing passion and customer focus to the business.
The Executive Assistant completes a broad variety of administrative tasks for the executive management team. The incumbent works directly with the executive team to perform ad hoc administrative tasks and special projects. This role is critical in ensuring the smooth operation of the executive office and requires a high level of discretion, attention to detail, and the ability to manage multiple priorities.
Essential Job Functions include, but are not limited to:
Manages and maintains the President and CEO’s and executive team calendars, organizing, prioritizing, and scheduling appointments and meetings both virtual and in person.
Manages the President and CEO and executive team’s email inboxes, prioritizing, responding, or redirecting as necessary.
Works closely with the President and CEO and executive team to provide administrative support for all meetings and deliverables required by regulators, internal audit, and other agencies.
Works closely with other executive team members and leaders to ensure coordination across the team (e.g., attendance at meetings, travel guidelines for meetings etc.)
Formats internal and external communication – memos, emails, presentations, and reports.
Manages information flow in a timely and accurate manner. Serves as the primary point of contact between the executives and internal/external stakeholders.
Handles invoice and expense report payments.
Submits requests for purchase orders, process, and track invoices through the payment process.
Monitors and orders office supplies for the corporate office.
Coordinates with facilities and internal events staff as necessary to organize team meetings and other events.
Assists the executive team with making updates to policies, procedures, processes, and compiling items for the board of director meetings.
Partners with Corporate Secretary and relevant executives to manage the executive team’s board related materials required for submission and/or distribution.
Assists with special projects and initiatives led by the executive team.
Maintains confidentiality with all high-level confidential documents and reports.
Performs all duties in relation to the Bank Secrecy Act under the guidance of the BSA Officer.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. In accordance with the Americans with Disabilities Act, Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
Skills and Abilities Required to Perform Essential Job Functions:
Must have and be able to consistently apply the following skills at the levels indicated to produce assigned results.
Demonstrated track record as an Executive Assistant or in a similar role.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, TEAMS).
Excellent organizational and time management skills
Strong attention to detail and accuracy.
Exceptional written and verbal communication skills.
Ability to prioritize tasks and meet deadlines.
Problem-Solving – Adept at formulating decisions quickly and effectively.
Instills Trust – Capable of gaining the confidence and trust of others through honesty, integrity, and authenticity.
Interpersonal Skills – Capable of effectively communicating, socializing, connecting, and cooperating with other individuals or groups.
Customer Focus – Able to build strong internal and external relationships.
Collaboration – Capable of building partnerships and working collaboratively with others to meet shared objectives.
Ensures Accountability – Holds self and others responsible and accountable to meet commitments.
Education, Experience and Qualifications:
Bachelor’s degree preferred.
Three (3) plus years of experience as an executive/corporate assistant desired.
Two (2) years of banking experience preferred.
Physical Requirements of Essential Job Functions:
The associate is frequently required to sit and/or stand, communicate, reach, and manipulate objects, tools or controls that are typical of an office/bank environment. Lifting items weighting up to 10 pounds on a consistent basis. Manual dexterity and coordination are required over 80% of the work period while operating equipment such as computers, phones, calculators, etc.
Working Conditions:
Typical office environment.
Extended viewing of computer screens.
Regular office hours are Monday thru Friday from 8:00 a.m. to 5:00 p.m. Occasional weekend and evening work may be required.
The above statements are intended to describe the general nature and level of work performed by associates assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of the associate classified as such. Duties and responsibilities may be added or changed as deemed appropriate by management at any time therefore, they could differ from those outlined above.
United Fidelity Bank is proud to be an Equal Opportunity/Affirmative Action employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, status as a qualified individual with disability, sexual orientation, gender identity or any other characteristic protected by law.
Please note: UFB does not accept resumes from independent recruiters or external staffing agencies for any of our openings unless we have an agreement in place, signed by the FVP of Human Resources.
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Title: Senior Administrative Assistant
Company: Urban Youth Alliance International, Inc.
Location: Bronx, NY
