Overview
Senior Administrative Assistant Jobs in Huntsville, AL at Lockheed Martin Corporation
Full Job Description
JOB ID:661785BR
Date posted:Mar. 04, 2024
Program:THAAD
Description:
Job Description :
The coolest jobs on this planet… or any other… are with Lockheed Martin Space.
The THAAD Program is seeking an Executive Assistant to join our mission in Huntsville, AL!
In this role you will provide administrative support to the Directors for Development, Production, and THAAD Chief Engineer on the THAAD Executive Leadership team in Huntsville, Al. This position will perform diverse administrative duties, which by nature of the position involves high-level contacts with other Lockheed Martin executives, U.S. and foreign partner companies, and senior Government customers. You will be exposed to sensitive information necessitating considerable use of discretion, judgment, tact, and diplomacy. Since assignments will change on a frequent basis, the successful candidate must be able to utilize judgment and initiative to complete daily tasks, relying on knowledge in a variety of clerical, computer, and secretarial applications to complete those tasks. Requires coordination with other administrative assistants for coverage of shared responsibilities and projects. Four day work week (Monday-Thursday), but may be asked to flex time to support executives as needed.
In this role you will be responsible for:
Administrative support
Maintains and assists assigned Directors and supports other Executives with calendar maintenance, as required.
Evaluates Director’s schedule and establishes appointment priorities to include rescheduling, refusing appointments or invitations, or arranging for staff members to represent the Director.
Ensures that requests for action or information are relayed to the appropriate staff members as needed.
Responsible for the maintenance and oversight of administrative files and business continuity files.
Answers and screens phone calls and responds to emails.
Maintains daily awareness of location/contact numbers for members of assigned Executives if offsite.
Coordinates and requests graphics development, printing services and IT services.
Provides support to planning and execution of employee morale and engagement events and employee event communications.
Provides support to community engagement / volunteer events.
Visitor coordination and reception support
Helps coordinate visits to the facility for people planning to visit assigned Executives, to include proficiency with LM visit management systems.
Ensures visitors are escorted to and from the Executive Area / meeting location.
Assists visitor with maps, directions, hotel accommodations, local amenities, and internal resources.
Provides visitors with local instructions and resource requirements.
Conference room meeting coordination
Coordinates, prioritizes, and maintains rooms to ensure availability for facility leadership.
Coordinates with meeting sponsors for meals/refreshments when required.
Completes (for approval) and submits expense reports and requests for payment for refreshments/meals.
Sets up meetings, Skype Meetings, Conference Calls and VTCs for assigned executives in the appropriate locations and ensures they are connected prior to start time.
Executive travel
Coordinates and arranges travel (in-country and overseas) using the LM travel system for reservations.
Submits approved expense reports upon completion of travel an…
Title: Senior Administrative Assistant
Company: Lockheed Martin Corporation
Location: Huntsville, AL
Category:
