Overview
Senior Administrative Assistant Jobs in Toronto, Ontario, Canada at Bay Street Staffing
Title: Senior Administrative Assistant
Company: Bay Street Staffing
Location: Toronto, Ontario, Canada
We are urgently hiring Administrative Assistant – Senior for one of our banking & financial services client.
Location: Toronto, ON (Hybrid working model)
Duration: 3 months contract (Extension possible)
Responsibilities:
Respond to and accept meeting requests as they are received. (response within 1 day.)
• Timely booking of meetings as requested (e.g. 1-2 days after request). Tracking responses and updating meeting invitations as needed.
• Accuracy of booking meetings (attendees, agenda, attachments) based on direction provided.
•Proactively resolve scheduling conflicts.
• Notify VP of key date changes, significant attendees, agenda items.
• Arrange coverage of meetings if VP is not available. Notify of coverage or delegation.
•Proactively review upcoming meetings to identify any required preparations, confirm attendees, highlight unique logistical details.
• Look ahead on the calendar to identify opportunities to group meetings together with travel opportunities and/or in office time.
• Update shared calendars for VP and management team for absences and locations (i.e. for travel).
• Expense and travel management as required.
Must Have Requirement:
– 5+ years’ experience as an EA (managing calendars)
– Workday experience
Nice to Have:
– Banking experience is strong nice to have
– COUPA experience is also a strong nice to have Soft Skills:
– Good organizational skills
– Personable
– Good written and oral communications skills
– Approachable
