Overview
Senior Administrative Assistant Jobs in Mississauga, Ontario, Canada at Undisclosed
Title: Senior Administrative Assistant
Company: Undisclosed
Location: Mississauga, Ontario, Canada
Our client located in Mississauga , seeks a dedicated professional who is seasoned in the administrative field. The successful candidate will be responsible for developing intra-office communication protocols, streamlining administrative procedures, office inventory control, office staff supervision, and task delegation for the President.
The successful candidate must be an energetic professional who doesn’t mind wearing multiple hats. Experienced in handling a wide range of administrative duties and executive support-related tasks and able to work independently with little or no supervision. Good project management skills. Well organized, flexible, and enjoys the administrative challenges of supporting an office of diverse people.
Responsibilities:
Point person for office maintenance, mailing, shipping, supplies, equipment, bills, and errands
Organize and schedule meetings and appointments
Partner with HR to maintain office policies as necessary and manage vacation/sick day trackers for all management staff
Organize office operations and procedures
Oversee the IT 3rd party contracts and ensure all office equipment is available for new and existing employees
Manage relationships with office vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time and on budget
Manage contract and price negotiations with office vendors, service providers, and office lease
Responsible for creating PowerPoint and other presentations to support company President and Executive team
Manage executives’ schedules, calendars, and appointments
Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved, and that clerical functions are properly assigned and monitored
Requirements
Minimum of 5 years experience supporting a President, executive team members
5 years experience in office management, administrative, or assistant experience
5 years experience in managing executives’ schedules, calendars, and appointments
Previous management of lease and utility agreements
Advanced Microsoft skills, particularly with word and Power Point
Excellent English proficiency written and spoken
3 years experience in designing and implementing filing systems and ensure they are maintained and current
If this role is your passion and excites you, please apply.
