Overview
Senior Administrative Assistant – 78901 Jobs in Washington DC-Baltimore Area at Swoon
Title: Senior Administrative Assistant – 78901
Company: Swoon
Location: Washington DC-Baltimore Area
We are hiring multiple Senior Administrative Assistants to support various executives for our leading investment management client in Baltimore!
These are 6 month contract to hire opportunities on a hybrid schedule (3 days onsite).
We offer a comprehensive benefit plan, covering 50% of the cost, a 401k plan after 6 months, and commuter benefits through WageWorks.
Conversion salary:$55-70k/year
Please apply for immediate consideration.
What you’ll bring:
A strong administrative background and experience supporting executive / c-suite level personnel.
Exceptional communication, multitasking, and prioritization skills with the ability to maintain a high degree of confidentiality.
Experience managing complex schedules, organizing meetings, expense reporting, and travel management.
Nice to have: previous financial, banking, or wealth management industry experience, or experience within another highly regulated industry.
What you’ll do:
Perform moderately complex and confidential administrative duties that require considerable skill and knowledge of organization policies and procedures.
Screen calls and visitors and resolve routine and sometimes complex inquiries.
Schedule and maintain calendar of appointments, meetings, and travel arrangements.
Conduct moderately complex administrative assignments related to meeting, seminar, workshop, and/or conference planning, including material production; prep material packet compilation; scheduling; logistical arrangements; and liaising with participants, speakers, and vendors.
Assist with special projects across multiple teams, including workstream participation.
May conduct research for senior leader(s) or senior individual contributor; compile, analyze, and summarize information for reports and correspondence.
Compile, review, and analyze more complex data and keeps databases and share sites up to date.
Provide accurate data and information to others on functional unit processes and procedures as requested.
Coordinate executive meetings, including logistics (reserving meeting site, catering, security notifications), collection and coordination of meeting materials, agenda creation, and recording meeting minutes for senior leaders and/or senior individual contributors and tracks/manages meeting attendance responses.
May assist in the preparation correspondences, memoranda, and reports, copying and filing and processing documentation of expenses and vouchers.
May prepare and distribute minutes of meetings.
Education/Experience:
High school diploma or GED required.
Experience working with executives required.
International travel experience is preferred
Why work for our client?
Teamwork atmosphere – collaboration
Comprehensive training program – set them up for success
Working hand-on-hand with seasoned admins – 1:1 experience
