Overview
Senior Administrative Assistant Jobs in Santa Clara, CA at Johnson & Johnson
Job Summary
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will possess strong clerical skills and have a background in office administration. This role requires excellent phone etiquette and the ability to manage multiple tasks efficiently. As an Administrative Assistant, you will support daily operations and ensure smooth communication within the office. We are a small multi-business family owned business that is exciting and very rewarding in the high end automotive business.
Responsibilities
Provide administrative support to various departments as needed
Manage and organize office files, documents, and records
Answer phone calls professionally and respond to inquiries in a timely manner
Schedule appointments and maintain calendars for team members
Assist with the preparation of reports, presentations, and correspondence
Utilize Google Workspace tools for document creation and collaboration
Greet visitors and manage front desk operations effectively
Perform clerical duties such as data entry, filing, and maintaining inventory of office supplies
Support other administrative tasks as assigned
Requirements
Proven experience as an Administrative Assistant or in a similar role
Strong organizational skills with attention to detail
Excellent phone etiquette and interpersonal communication skills
Proficiency in Google Workspace (Docs, Sheets, Drive) is preferred
Experience as a medical receptionist or personal assistant is a plus
Ability to work independently as well as part of a team
Familiarity with office equipment such as printers, copiers, and fax machines
High school diploma or equivalent; additional qualifications in Office Administration are a plus
Full Charge Bookkeeping Experience
A/R (tying and billing time and expense to customer invoices)
full cycle A/P, bank and credit card recs
payroll processing (through payroll service), sales tax, and month-end close
We look forward to welcoming a sharp, motivated, and outgoing individual who is career oriented and wanting to be apart of a very successful team of highly skilled individuals! We travel to several functions each year and these are great opportunities to be apart of the high end automotive world!
Job Type: Full-time
Pay: $25.00 – $40.00 per hour
Expected hours: 40 per week
Benefits:
401(k)
Health insurance
Schedule:
8 hour shift
Work Location: In person
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Title: Senior Administrative Assistant
Company: Johnson & Johnson
Location: Santa Clara, CA
